Note: All pages below are subject to having relevant Roles and Permissions. Go to The Modules – Finance and Finance Home Page and Accounts Payable.
Go to Accounts Payable and select Invoices & Credit Notes.
![](https://d3kchveacp7yrb.cloudfront.net/2021/02/22nAhZxo-image-46.png)
A new Toolbar will be displayed and the screen will show existing Invoices.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/zSwPIEl7-Screenshot-2024-02-02-at-10.10.19.png)
Select New then click the Order Invoice button.
![](https://d3kchveacp7yrb.cloudfront.net/2021/02/Fs5QjeHR-image-48.png)
Enter the Supplier, Order Number, Bank Account, and Posting Period.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-02-at-10.25.07.png)
Enter the Invoice Number, Invoice Total (£), Invoice Date, and Paid by Date.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-02-at-10.25.58.png)
Save the Invoice then check the Lines, or Invoice All.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-02-at-10.27.37.png)
The Invoice will be shown as Unauthorised to approve the Invoice for payment, click Authorise button.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-02-at-10.29.02-2000x420.png)
The Invoice will now be shown as Authorised.
Note once an Invoice is approved, it cannot be cancelled, and Credit Note will need to be raised.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-02-at-10.29.54-2000x421.png)