In this guide, we show How to Manage Ledger Codes within the Finance Module.
Access: The minimum permissions required to Manage Ledger Codes are found in the Finance Module section Config > Setup > Roles & Permissions.
Related Guides:
To begin, go to Modules > Finance > Finance Home Page > Maintenance > Ledger Groups and Codes.
Ledger Groups are displayed to the left of the page. Ledger Codes are displayed to the right of the page.
Selecting a Ledger Group shows the Ledger Codes associated with it.
How to Add Ledger Codes
Click on the Add Ledger Code button in the Ledger Code section on the right.
Enter the details of the new Ledger Code, then click Save.
Depending on the selected Ledger Type, you may be required to input additional Extended Details fields.
A large amount of Ledger Codes can be imported via the Import/Export section in Maintenance.
Pay attention to the warning. If happy to continue, choose Ledgers from the Select Data Area drop down, select the Fund Code, Analyse the file, then click Import.
How to Delete Ledger Codes
To Delete a Ledger Code, first select the Ledger Code by clicking on it to select it, then click Delete Ledger Codes.
Take notice of the warning. Click Yes to Delete the Ledger Code.
Note: The system will not allow for the deletion of Ledger Codes that are used in the CFR or Cost Centre Mapping. It will display this notification in the top right of the screen if an attempt is made to Delete a Ledger Code that is used in the CFR or Cost Centre Mapping.
How to Add a Ledger Group
To Add a Ledger Group, on the left of the page click Add Ledger Group.
Enter the Ledger Group Name and click Save.
How to Delete a Ledger Group
To Delete a Ledger Group, on the left of the page select the Ledger Group to be Deleted and then click Delete Ledger Group.
Decide whether to continue.
Note: The system will not allow for the deletion of Ledger Groups with dependent Ledger Codes. It will display this notification in the top right of the screen if an attempt is made to Delete a Ledger Group with dependent Ledger Codes.
