In this guide, we show How to Pay a Supplier by BACS within the Finance Module.
This Guide forms part of the ACCOUNTS PAYABLE USER GUIDE. Click to see Related Guides.
Access: The minimum permissions required to How to Pay a Supplier by BACS are found in the Finance Module section Config > Setup > Roles & Permissions.
Pre-requisites:
- In order to Pay a Supplier by BACS, the Supplier must be set up for BACS Payments
- The Bank Account must be set up for BACS Payments
- To Send Remittance Advice PDFs by Email the BACS SMTP Settings for Remittances must be set up
Related Guides:
- Accounts Payable User Guide
- How to Add a Supplier
- How to Set Up a Supplier for BACS Payments
- How to Add a Bank Account
- How to Check BACS SMTP Settings for Remittances
- Reviewing and Approving Supplier BACS Payment Details
- How to Cancel a BACS Run or Single BACS Payment
- How to Get the Best from the New Finance AG Grids
To begin, go to Modules > Finance > Finance Home Page > Accounts Payable > Payment Processing.
From the Toolbar select the New button.
The Invoices and Credit Notes page will now be displayed with a new Toolbar.
Select the Invoices to be paid by clicking each line and use the BACS Run button to create a BACS Payment.
Note: Click on the line away from the Hyperlinks (underlined blue text) to select it.
This will open up the BACS Run Detail window where you need to confirm details such as Payment Bank, Payment Period, Processing Date, and Narrative as required.
If required, remove selected Invoices using the Remove Selected Invoice button.
To download a BACS Run Report, click BACS Run Report.
Then, to confirm the BACS Run, click Create BACS Run.
Confirm Remittance Advice dispatch, if required.
The sending of Remittance Advice Emails is confirmed.
Example of a Remittance Advice sent to the Supplier.
The BACS File (found in the Downloads Folder of the Web Browser), needs to be Uploaded to the school’s Bank Account to be processed. Contact the Bank for its requirements and instructions on this.
