Use this guide to add/edit Staff Only Days, School Holidays and Bank Holidays to your MIS. You can also use this process in the example your school is closed for the day in the event of bad weather.
Access: The minimum permissions required to access the Edit Academic page is found in the Curriculum Module>Academic Calendar of Config>Setup>Roles & Permissions.
See also: How to Create a New Academic Calendar and see here for DfE guidance on attendance.
Go to Config>Curriculum>Academic Days
The Academic Year will default to the current Academic Year, if required, you can edit past or future years by selecting them from the drop down.
The first panel is the Key and Display Options panel which explains the details of the current view:
• Day Status – is the Key to the Codes used
• Calendar defined using the following period structure(s)– the Period Structure you are looking at
• Colour Dropdown – the colour assigned for your different Period Structures
• Display Timetable Days – choose to display by the Timetable Days applied for each day of each week
• Display Week Labels – choose to display by the Timetable Week
Click on the far right Pencil icon to edit the required week.
Use the AM and PM drop downs to add the appropriate Codes for each day’s AM/PM as required. Check that the TT Day (Timetabled Day) is present and correct for all academic days, if you need to, you can change this using the drop down.
Save when finished for that week and repeat for each week as required.
Reveal or hide the Terms by clicking on blue arrow to the right of each Term heading.
Cascade Timetable on Save is generally used for Timetables with more than a one week cycle.
For example, where a school has amended all days within one week to be a holiday (that week being week one of their timetable cycle) and they want to ensure that they return on week two and all subsequent weeks follow the new sequence. They would edit the returning week, change the Timetable Days to reflect the required week’s Timetable Days (week 2 being days 6-10) and then select Cascade Timetable on Save, followed by the relevant Radio button.
Repeat the process through the Terms if necessary until the desired Academic Days structure has been completed.