Non-Contact time is often assigned within a Timetable Model and as such, will be automatically imported to the system, but more can be created if needed. Use this guide to;
Access: The minimum permissions required to access Staff Non Contact and Duty Codes can be found in the Curriculum module from within Config > Setup > Roles and Permissions.
Permissions for Non Contact Code Activities is found in Curriculum>Routines
See also: How to Manage Staff Timetabling and for wTimetable see How to Manage Actions in Scheduling
Creating a New Non Contact and Duty Code
Additional Non Contact and Duty Codes that you create can be used on Staff Timetables for things such as Lunch Duty.
From the left Menu go to Config > Curriculum > Staff Non Contact and Duty Codes.
This will open the Staff Non Contact and Duty Codes page. To create a new Code, select the New button.
Add the Code Name* and Description* and Tick the Active and Cover Required boxes if required, then click Save.
Tick if the new code is a Non-Contact Code or a Duty Code as required.
If you need Cover for either the Non Contact or Duty Code tick Cover Required.
When you are happy with your choices click Create.
Editing an existing Non Contact and Duty Code
To Edit an existing Code, select the Code from the list, this will open the details of the Code on the right, which you can then amend. Make any changes then click Save to update the Code.
Non Contact Code Activities
June 2025 update: These updates relate to the corresponding Non-Contact Codes wTimetable release and outline how it impacts the other modules in the MIS.
A new Non-Contact Code Activities page has been added to the Curriculum module, providing a read-only view of all scheduled NCC activities created and processed in wTimetable.
Go to Modules > Curriculum > Routines > Non-Contact Code Activities
Note: Only records starting from 1 August 2024 will be displayed.
Key Features:
- Staff Name: Click to open the Staff Details page.
- Multiple Staff: When more than one staff member is assigned, click X Staff Members to view the full list. From there, click an individual name to go to their profile, or click View All Staff and use Previous / Next to browse.
The page also includes:
- A Search field
- Filters
- A Clear All Filters button
NCC Group Indicator and Room Visibility
From the processed wTimetable, the following pages will now display NCC Groups marked with a “G” icon with a hover over displaying the Group Alias Name and the list of assigned staff, and all lNCC activities will display the associated Room, reflecting the ability to assign rooms to NCC activities.
- Modules > Cover > Arrange Cover
- Modules > Curriculum > Routines > View Timetables
- Teachers
- Rooms
- Non-Contact Codes
- Staff > Staff List > Staff Timetabling > Manage Non-Contact Codes
- Staff > Staff Details > Profile > Timetable panel
- Staff > Staff Details > Timetable
Staff > Staff List > Staff Timetabling
Anywhere that was previously labelled Timetabled has been relabelled to Non-Contact in Staff Timetabling.
- ‘Manage Non-Timetabled Time’ relabelled to Manage Non-Contact Codes in ‘Staff Timetabling’ popup
- ‘Add/Edit Staff Non-timetabled Time’ popup relabelled to Add/Edit Staff Non-Contact Codes.
- Right click ‘Timetable Code’ menu relabelled to Non-Contact Code.
Config > Curriculum > Staff Non-Contact And Duty Codes
- Non-Contact Code
- Duty Code
Note: A code can be marked as both types.
- All existing NCC and Duty codes will default to Yes in both columns.
- When creating or editing an activity, the system will require at least one of the two options (Non-Contact Code or Duty Code) to be selected before allowing the activity to be saved.