This guide covers how to block out Periods of a Staff Members Timetable and shows the following processes;
Access: To follow this guide you will need two sets of permissions which will both be listed below.
See also: How to Add and Edit Staff Non Contact and Duty Codes and How to manage Staff Timetabling
Create Non Contact and Duty Code
Access: To access this area, the following permissions from the Curriculum Module need to be ticked within Config>Setup>Roles & Permissions.
Navigate to Config>Curriculum>Staff Non Contact and Duty Codes.
This will load all of the Staff Non Contact and Duty Codes currently in the system.
To create a new Code, press New.
Complete Code Name and Description.
- If required tick Active to use the code straight away or leave unticked if the code is not being used yet. This can be used in the example codes are being created ready to be made active in the next academic year.
- Cover Required (this means that you will need to Arrange Cover when using this Code).
Once complete click Create.
The Code will now appear in the list and can be edited at any time by simply clicking on it.
Now that the Staff Non Contact and Duty Code has been created, it can now be added to a Staff Member’s Timetable.
Staff Timetabling
Access: To access this function, you will need the following minimum permissions from the Framework Module of Config>Setup>Roles & Permissions
Navigate to the Staff List page.
Click on a Staff name, more than one Staff name can be selected, then from Actions choose Staff Timetabling.
In the pop up click Manage Non Contact Codes
This will open the Staff Member’s Timetable.
From there, right click on the Period/s, they will colour yellow.
Then click to add the Timetable Code from the list.
To remove the code click the cell again and choose Remove Code
Once you click on the Non Duty Code, it will appear on the Staff Member’s Timetable.
It will Save automatically so just press Close once you have added it to the desired Period/s.
The codes will be visible on the Staff Profile>Timetable
