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How to Configure Online Payments

Note: All pages below are subject to having relevant Roles and Permissions.

Set up Online Payment options, enable the use of Instalments and View Bank Accounts.

See also: How to Manage Product Categories.

From the left Menu go to Config > MyChildAtSchool > Online Payments.

Configure Online Payment Settings 

  • Choose whether it will be Enabled or not. Enabled will display the Widget on the Parent Portal.
  • Choose the Title for the module and the Subtitle.
  • Enable Dinner Money Collection, for school dinners.
  • Use Dinner Module for Balances. IMPORTANT: If you are using Bromcom’s Dinner Module, ensure you select this option BEFORE your parents start making deposits. If you don’t do this, the balance on MCAS will not show any previous deposits made to Bromcom, before this option was ticked.
  • Enable PayPoint – for use with PayPoint. Please note that if you wish to enable PayPoint, you also need to contact the Bromcom Helpdesk.
  • Enable Offline Purchases – allows for Products to be advertised without online payment required. For example, payment by cheque to the school. You can customise the offline payment message as required.
  • Do not allow parents to create negative balances – ticking this option will prevent parents from booking Running Balance Clubs if they have insufficient funds. Parents will be given the option to top up their balance at the time of booking. Clicking on the Information i will display the following explanation: If selected, any purchase for Running Balance Clubs that will create a negative balance will force the parent to make a payment. This will prevent any parent from making a negative balance. Note: Administrators will still be able to create a negative balance.
  • Parents can use existing balances to make purchases – ticking this option will allow parents to use existing balances when making a purchase. The balance has to be the same or more than the purchase cost.

Configure Instalment Reminders

This section is for those products with an Instalment. When setting up items in the shop you can select the Instalment option, chose prices, number of Instalments, and the due dates for each Instalment.  

If you wish to set up the Instalments and Reminders, tick the relevant Tick boxes and enter the length of time for when Reminders are sent. Customise the reminder message.

This works exactly the same for Overdue Payments.

Bank Accounts

Bank Accounts in use can also be viewed at the bottom of the page.

Updated on September 20, 2021

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Comments

  1. I have set up a product to be bought for 50p and when parents go to buy it and checkout it says they can only proceed if the amount it more than £1, can this be changed?

    1. Hi Whitney
      Thank you for your comments.
      Unfortunately this can’t be change there is a £1 minimum.
      Can you please raise this as an idea on the Support Portal.
      Kind Regards
      Bromcom Training

  2. How do I add individual students from all year groups to a product instead of groups/teaching classes please?

    1. Hi Maria
      Thank you for you comments.
      You would need to firstly create a Reporting Group ( non dynamic) for the required students and then when you create the Product select Display to Selective Groups and then choose the pre prepared group.
      Kind Regards
      Bromcom Training

  3. How can you add a Pupil Premium child to a school trip, we intend to give a discount to PP students who would like to go on a residential visit.
    Non PP Parents so far have paid their deposit, but we would like to add the PP students to that list on MCAS so parents can start to pay the discounted price ?

  4. Hi

    I have a trip with close date of 2 December and a reminder to be sent 10 days prior to close date. Query as a parent paid the instalment 16 November and still got an instalment reminder on 22 November, do all parents get the reminder?

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