Note: All pages below are subject to having relevant Roles and Permissions.
Go to Modules, Finance and select either Chart of Account Enquiry or Cost Centre Enquiry options in the General Ledger section.
For the Cost Centre Budget select the Cost Centre Enquiry option a report will run with default view being all Cost Centres.
To reduce number of rows, in the left-hand pane Cost Centre Groups narrow the available data as required by selecting a lower level in the group – in this case Curriculum.
Drill down by double clicking on the Cost Centre row – in this case Clerical Staff to show Actual. Actual represents actual to date i.e. in the financial year under review.
Further information can be seen by using the drill down facility on the item to be reviewed or using the journals button.
Example of Invoice drill down.
Similarly, information on commitments can be viewed by clicking the Commitments button – make sure that the ledger code line is selected before drilling down.
Invoice images can be viewed from the individual invoice transaction in the Accounts Payable module (if scanned) by using the View Action button and selecting the required document.
Double click on the File name to view the Scanned Invoice.
Budget Monitoring by CFR Report
The Budget Monitoring by CFR Report provides an overview of school finances, tracking income and expenditure against budget allocations. It helps finance users monitor spending, ensure compliance with financial reporting requirements, and review budget performance throughout the year.
Go to Reports > Finance and select Budget Monitoring by CFR Report.
Adjust for your required settings and select Preview to run the report.
The report layout separates Extended Schools Budgets into distinct Income and Expenditure sections, ensuring these values are not included in the main school budget totals.
Two sections are included after E30 and before the Devolved Formula Capital (DFC) section:
- Community Focused Extended Schools Income (I16 and I17 codes). A subtotal for Total School Income is displayed at the end of this section.
- Community Focused Extended Schools Expenditure (E31 and E32 codes). A subtotal for Total Extended School Expenditure is displayed at the end of this section.
The Community Focused Contingency row calculates the difference between Total Extended School Income and Total Extended School Expenditure. This value is displayed below the Expenditure section.
The TOTAL ALL BALANCES field includes the contingency value, ensuring that the report balances remain accurate.
