In this guide, we show how to:
- Allocate Funding in Fund Allocation
- Exclude Fund Codes from Fund Allocation
- Exclude Fund Codes from CFR
Allocate Funding in Fund Allocation
Access: The minimum permissions required to complete the Fund Allocation are found in the Finance Module section Config > Setup > Roles & Permissions
Pre-requisites: In order to complete Fund Allocation, the required Financial Year must be set up and opened, and Use Retained Earnings must remain Unchecked in the Finance Global Configuration
Related Guides:
This Guide is part of the Budgeting Module User Guide
The previous guide in the Budgeting Module User Guide is: How to Set a Default Budget Scenario
The next guide in the Budgeting Module User Guide is: How to Allocate a Budget in Cost Centre Allocation
To begin, go to Module > Finance > Finance Home Page > Budgeting > Fund Allocation
The Fund Allocation page displays the following figures:
- Fund Allocations
- B/Fwd – Carry Forward total of that specific Fund code from the previous Financial year
- Fund Allocation – allocation that is added or removed using the Increase Allocation and Decrease Allocation buttons
- CFR Apportioned – CFR apportioned amount of the Fund Allocation column
- Total Fund Allocation – total of the Fund Allocation plus the B/Fwd values
- Total Budgeted – Cost Centre Allocation for ledgers associated with those Fund Codes
- Total Reserves – balance of Total Fund Allocation less Budgeted
Select the Fund which requires allocating
Click Increase Allocation or Decrease Allocation as required
Complete the allocation fields as required
If you are required to Apportion the funding for CFR, enter the values for Apportionment against the relevant CFR Codes
Click Save
Confirm with Yes or Cancel
Click Cancel to close the page
Totals on the Fund Allocation page will reflect the Increase or Decrease
To review the History of the Fund Allocation, select the Fund you wish to review
This will expand the History pane in the box below
Exclude Fund Codes from Fund Allocation
Go to Modules > Finance > Finance Home Page > Maintenance > Fund Codes
To exclude Fund Codes from Fund Allocations, when adding or editing a code, users will need to check the checkbox Exclude Fund Code from Fund Allocation
- When checked, the Fund Code will not be included in the Fund Allocation table and all figures on the page (Modules > Finance > Budgeting > Fund Allocation)
- When unchecked, the Fund Code will be included in the Fund Allocation table and all figures on the page (Modules > Finance > Budgeting > Fund Allocation)
Note: Fund Codes that have been excluded from Fund Allocation can still be seen in the Chart of Accounts Enquiry
The column Excluded from Fund Allocation is displayed in the Fund Codes table
Exclude Fund Codes from CFR
Go to Modules > Finance > Finance Home Page > Maintenance > Fund Codes
To exclude Fund Codes from CFR, when adding or editing a code, users will need to check the checkbox Exclude Fund Code from CFR
- When checked, the Fund Code will not be included in the Fund Allocation table and all figures on the page (Modules > Finance > Budgeting > Fund Allocation)
- When unchecked, the Fund Code will be included in the Fund Allocation table and all figures on the page (Modules > Finance > Budgeting > Fund Allocation)
Note: Fund Codes that have been excluded from CFR can still be seen in the Chart of Accounts Enquiry
The column Excluded from CFR is displayed in the Fund Codes table
The next guide in the Budgeting Module User Guide is: How to Allocate a Budget in Cost Centre Allocation