In this guide, we show how to Add and Manage Budget Scenarios in the Finance Module
Access: The minimum permissions required to Add and Manage Budget Scenarios are found in the Finance Module section Config > Setup > Roles & Permissions
Pre-requisites: In order to create a Budget Scenario for a specific Financial Year, that Financial Year has to exist within the Finance Module. See: How to Create a New Financial Year
Related Guides:
This Guide is part of the Budgeting Module User Guide
The previous guide in the Budgeting Module User Guide is: How to Assign Cost Centre Responsibility to Budget Holders
The next guide in the Budgeting Module User Guide is: How to Set a Default Budget Scenario
Introduction
Every Financial Year requires a Budget Scenario to allocate Cost Centres to. When adding a New Financial Year, a Budget Scenario is automatically created, and the Cost Centres are automatically added to it
How to Add a New Budget Scenario
Go to Module > Finance > Finance Home Page > Budgeting > Scenarios
Click New to add a New Budget Scenario
Complete the text boxes as required, paying attention to naming conventions. The Scenario Code must be alphanumeric
Note: All fields marked with an * are mandatory
If this Scenario is to be used as the Original Budget, check the Original Budget box. The Original Budget feeds through to all Budget Monitoring. Click Save when finished
Note: A New Scenario does not contain any data, it is a Blank Template
How to Rename a Budget Scenario
To rename a Budget Scenario, either Select it and click View/Edit, or Double Click on it. Make the necessary changes, then click Save, as above
Note: It is not possible to switch an already saved Budget Scenario from Budget to Forecast or vice versa. It is possible to change a Budget that was Not Original to Original, but not vice versa
How to Copy a Budget Scenario
Select the Scenario you wish to Copy, then click Copy
Complete the text boxes as required, paying attention to naming conventions. If this Scenario is to be used as the Original Budget, check the Original Budget box. Click Save when finished
Note: A Copied Scenario contains the same data as the Scenario from which it was copied, so unlike a New Scenario it is Not A Blank Template. A Copied Scenario can potentially save a lot of manual data entry
How to Delete a Budget Scenario
Select the Scenario to Delete, then click Delete
A warning is issued to confirm Deletion. Click Cancel or Continue, as appropriate
Note: Original Scenarios and Fixed Scenarios cannot be deleted
The next guide in the Budgeting Module User Guide is: How to Set a Default Budget Scenario