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How to use Bromcom AI

Use this guide to access and start using the Bromcom AI ( Artificial Intelligence) chatbot.

Access and Permissions

The chatbot is available by default to all System Administrators and can not be disabled for this role.

Access: the permission requirement to access Bromcom AI can be found in Config > Set Up > Bromcom AI Settings where administrators can set up Bromcom AI access to relevant roles.


For users with administrator rights this will be available by default with Enable Bromcom AI to access public information, using OpenAI toggled on.

The purpose of this panel is to allow administrators to control the various functionalities available within Bromcom AI by Role.

If you toggle Allow Users to access Bromcom AI workflow to on, then the toggles below will be come editable.

Toggle On Example

Once the toggles are on you can, for example, define under Select Roles which Roles have access to for example ‘Enable Bromcom AI to access public information , using Open AI‘.

Click Save if you make any changes.

Define Roles

By default, access to the Bromcom AI setting Enable Bromcom AI to access school MIS data will be disabled.

Please contact our Sales Team on sales@bromcom.com to discuss activation.

Once licensed our support team will help provide Administrators with the ability to enable the feature for the relevant roles.

Image #2

If you hover over the toggle the following message appears.

Image #3

See here for the Product Portfolio on Bromcom AI

How to access and use Bromcom AI

What is Bromcom AI

Bromcom AI is the UK’s first AI powered MIS, an innovative school management information system that uses artificial intelligence (AI) to improve school operations and student outcomes. It represents a breakthrough in school management by providing real-time data analytics and insights that help school leaders make informed decisions and improve student performance.

The dataset for the question responses in the chatbot is looking at the same data as Open AI. This is publicly available data.

Note that we accept no liability for any inaccurate information that the chatbot may provide.

  • Phase 1 giving school staff the opportunity to access public data.
  • Phase 2 due for release on 21st June 2023 expanding to access your school information.

Access the chatbot


The chatbot is visible on the top right of the Bromcom page except when accessing built in Reports.

Chatbot on My Dashboard
Chatbot on Student Profile
Chatbot on Manage Attendance

Click on the chatbot

Welcome to Bromcom AI

Click on Terms and Conditions

Terms of Service

When each individual user Clicks on the chatbot for the first time and following any updates the following Terms of Service will pop up. Read and Scroll Down to see the full Terms of Service.

Terms of Service

Once you have read and if you agree to the Terms click the Green I Agree Button

If you click I Disagree the chatbot will not open.

Agree to Terms of Service

Start using Bromcom AI

The Welcome to Bromcom AI chatbot will now pop up in the right hand side of your MIS.

Chatbot Welcome

Under I want to ask a question click on Around public information

The chatbot will display 3 dots as it’s working on your question.

Click to X to close the chatbot

Close chatbot

Click the two arrows to Expand to full screen and then Collapse the chatbot back the right hand side of the screen.

Expand and Collapse

Example Questions and Answers

Note that we accept no liability for any inaccurate information that the chatbot may provide.

Below are some example Questions and Answers, these questions are generic as apposed to data based.

For example you could ask the chatbot to ‘give me an example email to send to parents regarding poor student attendance’

Example 1.

Example Question and Answer

Example 2.

Example Question and Answer

Example 3.

Example Question and Answer

Example 4

Example Question and Answer

Example 5

Example Question and Answer
Updated on February 1, 2024

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