In this guide, we have included lots of frequently asked questions relating to the Bromcom SMTP Service, which is a free service within the MIS that provides 3000 Emails a month.
If you use your Own SMTP Server, this guide will not apply to you.
See also: How to configure SMTP to send from Bromcom and How to Purchase Email Credits.
- If we don’t use all 3000 Emails, does the balance roll over? – No, the balance resets on the 1st of each month so any unused Email Credits are reset.
- When is the limit exceeded Email sent if a School goes over 3000 Emails? – An Email is sent once the School reach 90% capacity or higher of the 3000.
- Who receives the Email about not having any credits left? – This goes to any user with the Administrator role (providing they have an Email Address on their record).
- What happens when/if a School goes over the 3000 limit? – The School will be reminded every 3 days and if no actions is taken, service may be interrupted.
- Do Email alerts, Scheduled Emails, Password Reset and Invitation Code Emails count towards total? – Partly. Password Reset emails for System Users do not contribute but all other Emails do such as Invitation Codes and Password Reset Links for MCAS accounts.
- Is there a Report Schools can run to see how many they sent in a month? – Currently no, but there is a Report for this in the pipeline. Modules>Communication>Overview will show a Week at a time if needed. In addition Reports>Communication>Email History Report could be exported to excel to then count the number of emails sent.
- How should Schools purchase more Emails? – Additional Email Credits can be purchases through Modules>Communication>Overview
- If we buy a package will the amount purchased be added to the 3000, so 10,000 (purchased) plus 3000 (free) making 13,000? – Yes, the amount you purchase will get added to the 3000 a month you get for free. So, if you purchase 10,000 your total SMTP credits will be 13,000.
- Will the Consolidate multiple messages tick box when sending an Email help save Emails at all? – Yes, this will send one message combining all Students/Siblings under a linked Contact, rather than sending separate Emails for each Student.
- Can I set up other users to receive Emails when we are low on text credits? – Yes, you can add staff members to the Low Credit Email Recipients field within Config>Communication>Configurations.
- Will anything happen if we keep exceeding the limit every month? – No but we may contact you to discuss how to prevent this from happening every month.
- Can MATs purchase a bundle and spread them across multiple Schools? – Unfortunately, Not. There is no Central Pool setup for SMTP, this is only available for SMS.
- How many emails have we sent out ? System Administrators within schools will receive an email at 10am every day and at the foot of that email there will be a unique link, when clicked, it will take you to a page which they can see what has been sent for current month, and they can go to previous months as well.