In this guide, we will show you how to Authorise a Purchase Order within the Finance Module.
Access: The minimum permissions required to Authorise a new Purchase Order are found in the Finance Module of Config>Setup>Roles & Permissions.
![](https://d3kchveacp7yrb.cloudfront.net/2022/11/1OFZHnzl-Permissions-Purchase-Order-1422x1024.png)
Pre-requisites: In order to authorise a Purchase Order, one must exist within the Finance Module already. You can use the following guide to add one: How to Create a New Purchase Order.
Related Guides:
To begin, go to Module>Finance>Purchase Orders.
![](https://d3kchveacp7yrb.cloudfront.net/2022/11/QhxyPMJv-Create-purchase-order-menu-1119x1024.png)
This will take you to the Purchase Order List where you can find all functions relating to the Purchase Order process.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/D2b096T7-Purchase-order-home-page-1739x1024-1.png)
To view the Purchase Order List for Purchase Orders with the Order Status – Not Yet Authorised, set the Purchase Order Filters to show only a tick against Not Yet Authorised.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Purchase-order-filtering-1833x1024-1.png)
Click to highlight all Purchase Orders you wish to Authorise.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/not-yet-auth.png)
Click Authorise.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-01-at-11.55.40-2000x88.png)
The Status of the Purchase Orders will now be shown as Authorised.
These can be viewed by setting the Purchase Order Filters to show a tick against Authorised.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/authorised.png)
If you wish to review the Purchase Order before Authorisation, highlight the Purchase Order you wish to review and click View/Edit.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/DKtbeXFb-view-edit.png)
Once you have reviewed the Purchase Order, click Authorise.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/sm1WcDPg-Purchase-order-view-authorise-1571x1024-1.png)
The Status of the Purchase Order will now be shown as Authorised.
![](https://d3kchveacp7yrb.cloudfront.net/2024/02/Screenshot-2024-02-01-at-12.05.20-2000x988.png)
Now the Purchase Order has been Authorised, it can be sent to the Supplier via the Order Method selected during the process of Creating a New Purchase Order.