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  2. Finance
  3. How to Send A Purchase Order

How to Send A Purchase Order

In this guide, we will show you how to send a Purchase Order within the Finance Module.

Access: The minimum permissions required to create a new Purchase Order are found in the Finance Module of Config>Setup>Roles & Permissions.

Pre-requisites: In order to send a Purchase Order the Purchase Order Settings need to be defined, see How to Manage Purchase Order Settings.

Related guides

To begin, go to Module>Finance>Purchase Orders.

This will take you to the Purchase Order List, where you can find all functions relating to the Purchase Order process.

Only Purchase Orders with the Status – Authorised can be sent, these can be viewed by setting the Purchase Order Filters on the left to show a tick against Authorised.

Select the Purchase Order(s) to be sent and click Print/Dispatch.

This will Print or Dispatch according to the option selected when setting up the Supplier. Please see: How to Add A Supplier

Where this is Email PDF, an email will be sent directly to the Supplier using the email address added in the Supplier details page.

Where this is Print Purchase Order, the Purchase Order PDF will be downloaded into your downloads folder for retrieval.

Updated on February 1, 2024

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