In this guide, we will show you how to Schedule a Detention. Detention Scheduling is used to Schedule different types of Detentions at different times, with assigned Staff and Rooms for each.
Tip: You can edit a Detention Schedule without it affecting historic data, the change will only affect future Detentions. For example if you had a Detention Schedule for after school Mondays to Fridays but no longer wanted the Wednesday Detention then you can delete it for that day.
Access: The minimum permissions required to Schedule a Detention are found in the Behaviour Module of Config > Setup > Roles & Permissions.
See also: How to Create a New Behaviour Detention Type or if you’re a Teacher, How to Record a Behaviour Event using the Teacher App.
You can also view a recent Bitesize Webinar on Scheduling Detentions.
Schedule a Detention
To start from the left Menu, go to Config > Behaviour > Detention Types.
Highlight the Detention Type you want Schedule then click on the Schedule button.
Note: The Show only active option will show Detention Types that are active on the date entered. Others may have been created but are not active.
To use the Schedule make sure that the Detention Type Schedule Settings are set to Active.
Select the Member of Staff from the Staff dropdown that will take the Detention, then select the Room the Detention will take place in from the Room dropdown.
Note: If you do not allocate a Room then the Automatic Schedule will not work correctly. If using the Teacher Room option, you will need to ensure that this is set up correctly. This can be done in Config > Administration > Rooms.
You can now choose which Weekday and Period the Detention will happen and the Session Limit.
The Session Limit determines the capacity of the detention. For example, if you set this to 16 then only sixteen students can be added to this detention. After that, the students will be scheduled into the next available detention.
To save this Scheduled Detention Type, period click on the green Tick icon.
Note: if running a two week Timetable you can schedule fortnightly detentions by choosing the relevant Weekday on the Weekday dropdown.
Now provide the Additional Information:
- The Detention Priority and whether the Detention Can or Cannot be scheduled at the same time as other detentions should be considered together. The Priority determines the importance of the Detention as compared with other Detention Types (with the more important detentions having lower numbered Priorities, i.e. the most important Detention will be Priority 1) and the Can/Cannot drop down determines what will happen if somebody should attempt to schedule another Detention at the same time. If you select Cannot from the drop down, if an existing Detention is in place at the same time as the next session in the automatic schedule, the Detention will be scheduled to the session after. If you select Can and there is an existing Detention in place at the same time as the next session in the automatic schedule then the Detention with the lower Priority number will be awarded and the other Detention will not take place unless you manually schedule it.
- If you would like to be able to assign a Behaviour Event to any Students who do not attend their Detention, you can select which Behaviour Event should be assigned from the dropdown. In order for the Behaviour Event to be assigned the Teacher assigned to the Detention will need to select Escalate from the Detention Register so if you wish to use this option, then you must also tick Enable Teacher Register Escalation. If you do not wish for Students to receive a Behaviour Event for not attending then leave this set to No Escalation.
- It will default to not require Manual Authorisation, however, if you wish to Manually Authorise this Detention type you can change the dropdown
- Enabling Teachers to Escalate or Reschedule adds the options to the the Teacher Registers. Note: The Teachers will need to tick the relevant box on the Detention Register to Escalate or Reschedule the Detention, this does not happen automatically.
Click Save.
Detentions for the future
Important Setting/changing a Detention Schedule will make the Schedule live from the day of creation.
To update a Detention Schedule for later in the Same Academic Year create a new Detention Type, and add the Detention Schedule but leave the Detention Type inactive until it is required.
To update a Detention Schedule for the Next Academic Year, wait until after the last day of the final term in the Current Academic Year, create a Data Boundary for the Next Academic Year, then update the Detention Schedule whilst within the Data Boundary.