In this guide, we will show you how to Schedule a Detention. Detention Scheduling is used to Schedule different types of Detentions at different times, with assigned Staff and Rooms for each.
See also: How to Create a NewBehaviour Detention Type or if you’re a Teacher, How to Record a Behaviour Event using the Teacher App.
You can also view a recent Bitesize Webinar on Scheduling Detentions.
To start from the left Menu, go to Config > Behaviour > Detention Types.
Highlight the Detention Type you want Schedule then click on the Schedule button.
Note: The Show only active option will show Detention Types that are active on the date entered. Others may have been created but are not active.
To use the Schedule make sure that the Detention Type Schedule Settings are set to Active.
Select the Member of Staff from the Staff dropdown that will take the Detention, then select the Room the Detention will take place in from the Room dropdown.
Note: If you do not allocate a Room then the Automatic Schedule will not work correctly. If using the Teacher Room option, you will need to ensure that this is set up correctly. This can be done in Config > Administration > Rooms.
You can now choose which Weekday and Period the Detention will happen and the Session Limit. To save this Scheduled Detention Type, period click on the green Tick icon.
Note: if running a two week Timetable you can schedule fortnightly detentions by choosing the relevant Weekday on the Weekday dropdown.
Now provide the Additional Information:
- The Detention Priority and whether the Detention Can or Cannot be scheduled at the same time as other detentions should be considered together. The Priority determines the importance of the Detention as compared with other Detention Types (with the more important detentions having lower numbered Priorities, i.e. the most important Detention will be Priority 1) and the Can/Cannot drop down determines what will happen if somebody should attempt to schedule another Detention at the same time. If you select Cannot from the drop down, if an existing Detention is in place at the same time as the next session in the automatic schedule, the Detention will be scheduled to the session after. If you select Can and there is an existing Detention in place at the same time as the next session in the automatic schedule then the Detention with the lower Priority number will be awarded and the other Detention will not take place unless you manually schedule it.
- If you would like to be able to assign a Behaviour Event to any Students who do not attend their Detention, you can select which Behaviour Event should be assigned from the dropdown. In order for the Behaviour Event to be assigned the Teacher assigned to the Detention will need to select Escalate from the Detention Register so if you wish to use this option, then you must also tick Enable Teacher Register Escalation. If you do not wish for Students to receive a Behaviour Event for not attending then leave this set to No Escalation.
- It will default to not require Manual Authorisation, however, if you wish to Manually Authorise this Detention type you can change the dropdown
- Enabling Teachers to Escalate or Reschedule adds the options to the the Teacher Registers. Note: The Teachers will need to tick the relevant box on the Detention Register to Escalate or Reschedule the Detention, this does not happen automatically.
Click Save.
Access: The minimum permissions required to Schedule a Detention are found in the Behaviour Module of Config > Setup > Roles & Permissions.
