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How to Create a New Tutor Group

Note: All pages below are subject to having relevant Roles and Permissions.

From the left Menu go to Groups, select Tutor Group from the Group Type dropdown and click New.

Complete all mandatory fields (denoted by *) – NameDescriptionMain TutorDefault Room, Year Group and Start Date.

Note on Mixed Age (Year) Tutor Groups:  Create a Year Group called “?” to assign to Tutor Groups containing Students from multiple Year Groups to avoid the MIS making incorrect assumptions about the group itself. This does not affect the actual Year Group of the Student.

If the Group is to continue into subsequent years, it is not necessary to add an End Date.

Consider the correct radio buttons:

  • The Tutor Group holds all statutory marks so the Registration occurs in AM/PM sessions
  • Registration is scheduled in timetable is for centres who do not need to maintain statutory data
  • No Timetable is for adding Guests or other Students into a Group to account for all Students not in standard Tutor Groups

The below example is for a mixed aged (year) Tutor Group. See note above for Year Group explanation, otherwise, use the normal Year Group.

Click Save to save and return to the Groups page or Save and Edit to continue maintaining the Tutor Group.

The Basic Group Details will display the Group settings including the Registration option selected.

Timetabling

The system will automatically create a Timetable for the main member of staff entered at creation. If a Tutor Group is shared, some manual manipulation is required. The system will retain the changes and will not overwrite them.

AM and PM sessions will also be created automatically if you have selected Registration occurs in AM/PM sessions.

Add Students – By Name

Scroll down to the Student Memberships section.

Click on the Add New Record button at the bottom to Add a Student. Select the Student from the dropdown list and click the Tick icon to Add them to the Group or the X icon not to.

If the Student is already in another Tutor Group a Message similar to the following will be displayed.

Tip: to add Multiple Students, select the Add Multiple option.

Find the Students and then select Done and Save.

Add Students – By Transferring from an Existing Tutor Group

Please see How to Transfer Students Between Groups.

Updated on November 27, 2020

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