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How To Manage the DMS

Note: All pages below are subject to having relevant Roles and Permissions.

This article contains information on the Bromcom Document Management System (DMS) and DMS storage limits, including how to buy more storage.

DMS Management

Managing the size of DMS can be done via the My Reports area.

It is important to understand the difference between My Reports and My Documents.

My Reports – these are copies of reports that can be viewed again without having to re-run the report, for example, WebMerge Reports or Scheduled Reports. From here you can safely delete without it affecting the associated document that is already sitting on your DMS.

My Documents – these are the physical documents (i.e. PDF/Documents) which are created as part of the WebMerge process and are what sits against the student record and what parents download from MyChildAtSchool. The removal of the associated report in the My Reports area will have no effect on these documents.

Click on your name on the top right of screen to get the dropdown menu and select My Reports.

On the next page click on the Filter option and you will see an Originator dropdown menu, if you click on this, you will be able to see all the reports for specific Users or go to the top of the list and select Everyone to view all the reports for all Users in the MIS.

Note: You will only see the option for Everyone within the DMS if you have the Administrator Role on Bromcom.

On this Filter page, there is also an option to show the Archived and Not Archived documents under the Status dropdown menu.

If you were to set the Originator to Everyone and the Status to All and click on Search, you should get a similar screen to the following one.

The reports can be filtered by using the Filter options at the top of each column.

You can now start selecting the reports to be deleted, this can be done individually by clicking on the box to the left of the reports you want to delete and then clicking the Delete button at the top of the page. To select all of the reports on the page click on the top left box, this way you can delete a page of reports at a time.

At the bottom of the page there is a Page Size option which will show up to 1000 reports to a page. This makes it easier to remove reports on mass from this screen.

DMS Storage

The default storage limit for a primary school is 3GB.

The default storage limit for a secondary school is 10GB.

Additional storage can be purchased by emailing orders@bromcom.com. The prices for the academic year are below.

Additional DMS pricing:

Updated on April 4, 2022

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