In this guide, we will cover the following processes:
- Assign Roles to multiple members of staff – for example, providing Safeguarding User role to so they can add concerns to students; and
- Assign multiple Roles to the same user account, for example, a member of the School Admin Team who needs to be able to input both Attendance and Behaviour data.
Below is a brief description of how Roles and Permissions work within the MIS;
- Each User requires a User Account to log in to Bromcom.
- Each User Account needs a Role or Roles to see data in Bromcom.
- Each Role has specific permissions that dictate what data they can see.
- The data that a User can/can’t see is explicitly controlled by which Roles they have and which permissions are enabled within those Roles.
Pre requisites:
- Assigning Roles and Permission’s is only available to Users with Administrator permissions.
- Bromcom have pre-created Roles in the system for Users to support you with this process. You can edit and make these bespoke to your setting using this guide.
Access: As there are two processes/pathways shown in this guide, you will need two sets of permissions. Both of them are found in the Setup Module of Config>Setup>Roles & Permissions.
![](https://d3kchveacp7yrb.cloudfront.net/2022/12/lsuXS1yy-image.png)
Assign Roles to multiple members of staff
Start from Config>Setup>Roles and Permissions.
![](https://d3kchveacp7yrb.cloudfront.net/2022/12/L0JFNdAy-3.png)
Next, select a Role from the Roles dropdown that you wish to assign Users to and click Edit.
![](https://d3kchveacp7yrb.cloudfront.net/2023/04/tmfRjSxv-image.png)
Scroll down on the Role until you get to the area called Allocate Users.
Click Add New User.
![](https://d3kchveacp7yrb.cloudfront.net/2022/06/4069mVH4-image-35.png)
From the User dropdown, select the desired User or Users that you wish to assign this Role to.
Once the User/s have been added, press Ok.
![](https://d3kchveacp7yrb.cloudfront.net/2022/06/aBsCEU8H-image-34.png)
You will now see the additional Users in the Allocated Users section.
![](https://d3kchveacp7yrb.cloudfront.net/2022/06/d27GYjKZ-image-33.png)
After you have updated the Users, please go to the top of the page and click Save.
![](https://d3kchveacp7yrb.cloudfront.net/2022/06/nBd70yvl-image-39.png)
To assign multiple permissions to a single user
Above you were shown how to assign multiple Users to a Role.
In this section you will be shown how to assign multiple Roles to one User.
To begin, either navigate to Modules>Setup>System Users or navigate to Others and change the Type from Contacts to User Accounts.
![](https://d3kchveacp7yrb.cloudfront.net/2022/12/zYgYy3AJ-5.png)
Select the User you wish to update and click View.
![](https://d3kchveacp7yrb.cloudfront.net/2022/12/HfvFSGds-6.png)
Once their User Account loads, you will notice a Roles section at the bottom of the page.
![](https://d3kchveacp7yrb.cloudfront.net/2022/12/G6M74fEB-7.png)
Use this section to assign Roles to the User by ticking them.
![](https://d3kchveacp7yrb.cloudfront.net/2022/06/bpUkXcKz-image-37.png)
Once you are done, scroll up and press Save.
![](https://d3kchveacp7yrb.cloudfront.net/2022/06/L0EXE3Eg-image-38.png)
The User will now have multiple Roles, each of which contain specific permissions.