In this guide, we will cover how to lookup students and staff within the MIS.
Looking up a student or staff member is usually needed when you have to view/amend their data, it is also needed for certain actions such as adding Absences or carrying out a Manual Data Export/Import. Use this guide to;
See also: How to view a Student Record
Look up Students
Access: The minimum permissions required to lookup specific students are found in the Framework Module of Config>Setup>Roles & Permissions.
There are two methods for looking up a student.
Method One
Method one is to use the Global Search at the top of the MIS when you are on the Overview Dashboard.
You can use this to type in a student’s name, and it will return any results that meet what you are typing.
Once you see the student you need, click on their name and it will take you to their record.
Method Two
The second option is go to the students list page.
From there you can scroll and find the student.
Or, use the search bar on the page to find a specific student and select them.
With the student selected, you can either press View to open their record, or press Actions and carry out one of the many functions available.
Look up Staff
Access: The minimum permissions required to lookup specific staff are found in the Framework Module of Config>Setup>Roles & Permissions.
As with looking up a student, there are two methods for looking up a staff member.
Method One
Method one is to use the Global Search at the top of the MIS when you are on the Overview Dashboard.
You can use this to type in a staff member’s name, and it will return any results that meet what you are typing.
Once you see the name of the person you require, click on it and you will be redirected to their staff record.
Method Two
Method two is to go to the Staff list page.
From there, you can scroll and find the staff member.
Alternatively, you can use the search bar on the page to find a staff member and select them;
With the staff member selected, you can either press View to open their record, or press Actions and carry out one of the many functions available.
Login MIS as Staff
Staff > Select Staff Member > View > Profile
If you wish to login as another Member of Staff this can be configured in your Role. Go to Config>Setup>Roles and Permissions and select the required Role.
Then choose Framework from the dropdown Module choice and select Login MIS as Staff and Save.
When a Member of Staff has been selected an Eye icon will be displayed on the Staff Details panel at the top right of the page.
If the Eye icon displays green, clicking on it will display a pop-up with a One Time Unique Login Link for Staff Name. Click the Copy button and paste this into a new InPrivate Window or a new Incognito Window.
If the Eye icon is grey a message will be given, MIS Login credentials not available for this Staff.
