Note: All pages below are subject to having relevant Roles and Permissions.

Curriculum Managers can use this process to choose an Academic Year to work on and then choose either;

• Specific Selection of Students
• Students with Missing Year Groups
• Students with Mismatching Year Groups Based on Date of Birth

This process can be used as part of the End of Year checking procedure.

Specific Selection of Students

Go to Modules>Curriculum>Assign Student Year Groups.

From the Academic Year drop down select the required Academic Year.

The screen defaults to Specific Selection.

If searching for Multiple Students, click the blue search button to the right of Student Name to open the Student Selector list. Select the required students by clicking on each student name and click Done, or alternatively Select All to select all students.

Tip : Use the left hand filters, if required, to filter the Student Selector List. If a filter is selected, click Find to refresh the list to display the filtered Students.

If searching for a single student, type the name of the student in the Student Name box.

Once the Student or Students have been selected, click Process at the top left of the screen.

In this example the NEXT Academic Year was selected in the Academic Year drop down and Current Academic Year 3 students have been selected from the Student Selector List. Hence the Chronological Year column on the screen shows the students’ year group (Year 4) relevant to the Academic Year chosen.

Select Specific Students or all students by clicking on the individual students or select all by clicking the box on the top left of the list.

From the Top Right drop down select either the required Year Group, Next Year Group or Chronological Year Group.

Click the right hand side Apply Button to Apply the selection made to the selected Students.

Click the top left Save button to complete the process.

Students with Missing Year Groups

Select Missing Year Groups and Process to view students who are not assigned to Year Group.

Assign the Student Year Groups by selecting the relevant year group from the drop downs, click Apply if applying a selection to multiple students and click Save to complete the process.

Note: if no students are detected as per the selections made, a pop up will confirm.

Students with Mismatching Year Groups Based on Date of Birth

Select Mismatching Year Groups and Process to view students whose Chronological Year Group does not match their Academic Year Group.

Assign the Student Year Groups by choosing the relevant year group from the drop downs, click Apply if applying a selection to multiple students and click Save to complete the process.