Use this guide to resolve the 4521Q Query for the School Workforce Census
For further guidance on the SWF Census see here.
DfE Validation
| 4521Q | If Post = (EXH, HDT, DHT or AHT) AND, <ContractEnd> is not present or is equal to or after census reference date; AND, <DailyRate> is not equal to ‘Y’; then PayFramework should be supplied in every <payments> node in that contract. | Please supply the Framework under which this leadership teacher is being paid, i.e. ‘Pre 2014’ framework or ‘2014’ framework |
Navigate to the staff member’s record and double click on an Active Contract to view it.
Important: it may be necessary to check Inactive Contracts for the staff member to resolve this Query. Be prepared to check any Contracts that were Active from 01/09/2021, even if they are no longer Active.
With the Contract open, click on the Pay tab at the top of the window.
Check the title of the Pay record which is active as of the SWF Census Reference Date.
The Pay titles seen in the example below are the Framework, which is a description of the Base Pay such as Teachers – Main.
Once you know which Framework the staff member is on, navigate to Config>Administration>Base Pay Structure.
Find the Base Pay Structure with the same description and press Edit or double click on it.
Once the Base Structure is open, go to the Spine Points section and check the Pay Framework it is set to.
This should ideally be set to Pre-2014 if the Framework was devised before 2014, otherwise, it should be set to 2014 pay framework.
While in this section, it is good practice to make sure that the Spine Points have values within the Pay Framework
Once complete press Save.
For more information see How to Create and Edit Base Pay Structures
IMPORTANT in order for the resolved error/query to be removed from the list of errors/queries you would need to generate a new Census return and remember to use save & validate for the errors/queries to update/clear.