In this guide we’ll look at how you can use the Exclusions Dashboard to view and analyse Exclusion data.
Access: The minimum permissions required to access the Exclusions Dashboard are found in the Profile Module from within Config > Setup > Roles and Permissions.
To access the Exclusions Dashboard go to the Home page, and select the Overview dropdown (If you are a Teacher with timetabled sessions you will see My Dashboard instead of Overview)
Select Exclusions.
Clicking on the Settings option in the top right hand corner will allow you to change the Exclusion Date, Year Group, Report Group, Tutor Group, and Enrolment Status. Clicking the Apply button will apply the changes for this session only, clicking the Save as Default button will save these changes as your default and clicking the Reset button will change back to the System Dates.
Using the information recorded, the following Headline Figures are displayed for the selected date range:
- Total Students On Roll – number of students who have the enrolment status ‘C’ or ‘M’
- Total Permanent Exclusions – number of exclusions where the exclusion type is Permanent
- Permanent Exclusion Rate – ‘Total Permanent Exclusions’ as a percentage of the ‘Total Students On Roll’
- Total Suspensions – number of suspensions where the suspension type is Permanent
- Total Suspension Days – number of excluded days where the suspension type is Permanent
- Suspension Rate % – ‘Total Suspensions’ as a percentage of the ‘Total Students On Roll’
- Threshold – count of Students with 15 or above number of days out of school in a term
The Dashboard displays four Charts for Overall, Groups, Timeline and Reason, each of the Charts can be maximised for more details with drilldown options, there are also further dropdown options to change the Chart Data.
- Overall displays exclusions and suspensions by year groups
- Groups displays exclusions and suspensions by groups
- Timeline displays the number of permanent exclusions by week, or month, or year
- Reasons displays the number of exclusions by exclusion reason
Overall, Groups, and Timeline allow users to choose between four dropdown options:
Timeline allows users to choose between four dropdown options:
Clicking on any of the bars on the charts will expand the chart and display a Students table below including all the information included in the figures on the chart, clicking further on a student in the table directs users to the Student Details > Behaviour page.
Note: Clicking the two arrows in the top right corner will minimise that chart again.
The Students table further allows the user to:
- Use the View All Details toggle in the top right to display data grouped by year group.
- Copy, export to Excel, CSV, PDF, and Print using the Grid Actions in the top left.
- Use the Search field to filter results from the table.
Permanent Exclusions
March 2025 : This update enhances the accuracy of the Exclusions Dashboard by excluding cancelled permanent exclusions from all aggregated counts, metrics, and charts.
Accurate Total Exclusions Count:
- Cancelled exclusions are now removed from the total exclusions count displayed on the dashboard, regardless of their original recording date.
Cancelled Exclusions Data Handling:
- Cancelled exclusions are filtered out from all aggregated data and visual elements within the Exclusions Dashboard.
Updated Filtering Logic:
- Dashboard figures dynamically reflect the exclusion status, ensuring cancelled exclusions are not counted based on the settings configured in Settings > Exclusions Options.
- Real-time updates to exclusion data are accurately reflected in the dashboard, maintaining consistency and reliability.
This update enhances the reliability of the Exclusions Dashboard by refining the handling of cancelled exclusions. By dynamically updating figures and maintaining high performance, users can trust the accuracy of their exclusion data for reporting and analysis.