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How to Add and Confirm Dinner Payments for Students

In this guide, we’ll look at how to Add and Confirm Dinner Payments. You can use this to manually adjust a Students Dinner Balance for example when a parent does not have MCAS but wants to top up their child’s Dinner Balance.

Access: The minimum permissions required to access Dinner Payments can be found in the Framework module from within Config > Setup > Roles & Permissions.

See also: How to remove credit from a Student Dinner Balance

To begin, go to the Students List page and select the Student/s you need to add Dinner Payments for so that they are highlighted blue.

Once the Student/s are highlighted, press Actions>Dinner Payment.

This will open the Dinner Payments window where you will see the current balance of each Student you selected.

At the top of the window, you will notice there are options for Payment Method and Amount, the options you select here need to reflect how the parent made the payment (£40 Cash for example).

In the example below, the Payment Method has been set to Cash and the Amount is £20.00.

Once the Payment Method and Amount are set, tick the box next to the Student’s name and press Apply to Selected.

This will Apply the payment to the Student’s balance as you can see below, their balance is £0 and a payment of £20 is being added.

The payment just needs to be Confirmed to actually update the balance (this is covered shortly).

Now that both sets of payments have been Added, it is time to Confirm them. This is done by pressing Save & Close.

This will provide you with a success notification on the top right of your screen.

With the same Students still selected, if you return to Actions>Dinner Payment you will see now that their balances have now updated to reflect the payments you have added.

Updated on June 25, 2024

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