How to add FSM Eligibility to a Student

In this guide, you will be shown how to

• Add an FSM Record to a Student
• CTF Import including FSM

There are different types of FSM Eligibility such as Deprivation Pupil, Pupil Premium and Service Child. You must know which type applies to your Students.

Note: This guide is designed to show the user where to enter this information on Bromcom and not what information to enter.

Access: The minimum permissions required to access the Student Profile>Meal & Transport  page is found in the Framework Module of Config>Setup>Roles & Permissions.

See also: Pupil Premium Status, How to use Quick Edit for Bulk Changes and How to add FSM Eligibility to a Student, How to manage Pupil Premium Students, How to add Additional Student Information and How to Add a Top Up Funding Record to a Student

Add an FSM Record to a Student

To begin, navigate to the Students List page.

From there, select the Student(s) required to be updated and press View.

This will open the Student’s Profile.

You can either scroll down to show the Meal & Transport Panel or use the top-right All drop down and select Meal & Transport.

Press the + in the top right corner, to then choose from four Meal & Transport options.

Select Free School Meals.

An additional window will then pop out.

While on the Free School Meals tab, use Click to Add New FSM Eligibility.

Then enter the required information, keeping in mind that fields with * next to them are mandatory;

• FSM Category -choose from the following FSM Category options in the dropdown: For more information on how this impact Pupil Premium see DfE Pupil Premium Overview
  • Targeted FSM –  covering pupils who are in households in receipt of Universal Credit with annual household earnings of £7,400 or less.
  • Expanded FSM – a new category covering pupils who do not qualify for targeted FSM, but who are in households receiving Universal Credit.
  • Other FSM – Additional types of FSM that schools might want to report on locally, for example, a pupil that a school chooses to provide free meals for, but who does not meet eligibility criteria. Pupils recorded with this code will not attract FSM funding from the department. This is not recorded in the Census.
• Country – this defaults to the location of the school
• Start Date* – This is the date when the Student became eligible for FSM.
• End Date – This is the date when the Student stopped receiving/being eligible for FSM.
• Verification Date – this is the date the school checked the eligibility on the DfE Portal.
• Review Date* – This is the date when the Student’s FSM Eligibility is set to be reviewed.
• Evidence Provided – This is the Evidence that you have been provided with confirming the Student’s FSM Eligibility.
• Taken – This tick box is for you to mark whether the Student actually takes/uses the FSM that they are eligible for.

The FSM Category and Country are new fields from June 2026, for all existing FSM records:

• FSM Category will be assigned as Targeted FSM.
• Verification Date will be left blank – Census validation will trigger to remind the schools to check this record.
• Country defaults to the school location.

Once the required information has been entered, press Save.

The FSM Eligibility will now be stored and visible concluding the process.

CTF Import including FSM

When a school imports a CTF that includes Free School Meals where a pupil has left another school, a UK country badge displaying ENG, SCT, WLS, or NIR, will populate in the Meal & Transport section in the Free School Meals row in the Student Profile. The badge only shows if the UK country in the CTF is different from the receiving school.

The UK country badge also appears in the Meal & Transport popup under the Free School Meals tab when users select Click to Edit FSM Eligibility.