Use this guide to add the following information to a Students Profile:
- Access Safeguarding in the Student Profile
- Looked After
- Child Protection
- Ever Known to Social Care
- Kinship Care
IMPORTANT: For information on Permissions within the Safeguarding Module see here.
See also How to add Additional Student Information and How to Add a Safeguarding Incident
Access Safeguarding in the Student Profile
Navigate to Students>Select the Students>View to open the Student Profile
Click on left-hand Safeguarding tab.
Looked After
Either scroll down to see Looked After or click on the top right All drop down arrow and select Looked After to jump to that section in the Safeguarding tab
Click the + symbol on the right hand side.
All fields marked with an * should be completed:
- Type in the Start Date* ( this defaults todays date) and End Date if required
- Choose the Caring Authority from the drop down choices
- Choose the Type of Care from the drop down choices
- PEP is ticked by default, untick if required.
Once complete click Save
Child Protection
Either scroll down to see Child Protection or click on the top right All drop down arrow and select Child Protection to jump to that section in the Safeguarding tab.
Click the + symbol on the right hand side.
All fields marked with an * should be completed:
- Type in the Start Date* ( this defaults todays date) and End Date if required
- Choose the Registering Authority from the drop down choices
- Type in Notes if required
Once complete click Save
Ever Known to Social Care
May 2026 update; For schools in England, the Safeguarding section of a student’s profile has been expanded to include Ever Known to Social Care.
Either scroll down to see Ever Known to Social Care or click on the top right All drop down arrow and select Ever Known to Social Care to jump to that section in the Safeguarding tab.
Click the + icon in the top right of the panel
Enter the following information as required;
- Start Date – Defaults to today’s date
- End Date – Optional
- Notes – Optional, up to 500 characters
The dates entered in here will determine whether the student is classed as Currently in Social Care or Known to Social Care in the MIS using the following criteria:
- Currently in Social Care
- Y = Student has an active social care record
- N = Student currently does not have an active social care record
- Known to Social Care
- Y = Student has or previously had an active social care record
- N = Student has never had a social care record
Important: Each record can not have overlapping dates with existing records.
Once complete click Save.
The field is also available in the following areas/reports in the MIS;
- Student List Quick Edit> Student Social Care
- Student List Add Additional Columns> Currently in Social Care and Known to Social Care
- Report Groups> Currently in Social Care and Known to Social Care
- Quick Reports > added to all Student domains
- Reports>Administration>Audit Report
- Reports>Administration>School Summary Report
- KS2,KS4 and KS5 Performance Dashboard> Added as a Group
Use this guide to add the following information to a Students Profile:
See also: How to Edit/Delete a Role and its Permissions , How to add Additional Student Information and How to Add a Safeguarding Incident
Access Safeguarding in the Student Profile
Go to Students>Select the Students>View to open the Student Profile
Click on Safeguarding in the left hand menu in the Student Profile
Looked After
Either scroll down to see Looked After or click on the top right drop down arrow and select Looked After to jump to that section in the Safeguarding tab
In the Looked After Section click the + symbol on the right hand side.
All fields marked with an * must be completed in order to save the record:
- Type in the Start Date* ( this defaults todays date)
- Choose the Caring Authority from the drop down choices
- Choose the Living Arrangements from the drop down choices
You also have the option to add the following information, if required:
- End Date – Enter the End Date of the Looked After Status, if known.
- Comments – You can use this section to record any further detail you would like.
- PEP Start Date & PEP End Date – If a PEP is in place, use these fields to record the Start and End Dates.
You can add People Involved by clicking Add New.
First select the Role from the dropdown. The option you select here will decide which people are available to you to select in the Name field.
Note: If you select Agent in the dropdown, only Agents that are linked to the Student through the Linked Agents panel on the Profile page of the Students Profile will be listed.
Next, select the Name and Relationship Type from the drop downs and then enter a Start Date for their relationship with the Student. You also have the option to add an End Date if you know it however this is not mandatory. Once you’re happy click Save.
The person you have added will then display in the table. Continue adding people until you have all the People Involved listed.
Once you are happy with the information inputted click Save
Child Protection
Either scroll down to see Child Protection or click on the top right drop down arrow and select Child Protection to jump to that section in the Safeguarding tab.
In the Child Protection Section click the + symbol on the right hand side.
All fields marked with an * should be completed:
- Type in the Start Date* ( this defaults todays date) and End Date if required
- Choose the Registering Authority from the drop down choices
- Type in Notes if required
Once you are happy with the information inputted click Save
Kinship Care
May 2026 Update: For schools in England, the Safeguarding section of a student’s profile has been expanded to include Kinship Care options.
Either scroll down to see the Kinship Care panel or click the top-right All drop down and select Kinship Care
Click the + icon in the top right of the panel.
Add in the following information as required;
- Start Date – Defaults to today’s date.
- End Date – Optional.
- Kinship Care – Choose from the following;
- ND = Not Declared
- KF = Kinship Identified (Formal)
- KI = Kinship Identified (Informal)
- KU = Kinship Identified (Unknown)
- Notes – this is an optional field, up to 500 characters allowed.
Important: Each record cannot have overlapping dates with existing Kinship Care records.
Once complete click Save.
The field is also available in the following areas/reports in the MIS;
- Student List Quick Edit
- Student List Add Additional Columns
- Quick Reports > added to all Student domains
- Reports>Administration>Audit Report