This article shows you how to:
- Edit Basic Details
- Edit Timetable
- Add another Member of Teaching Staff to a Class
- Group Exceptions
- Learning Aim Details
Access: The minimum permissions required to access Teaching Classes can be found in the Framework module from within Config > Setup > Roles & Permisisons.
See also: How to Create a New Teaching Class and How to Add Staff to Teaching Classes and/or Groups.
From the left Menu go to Groups and select Teaching Class from the Group Type dropdown list and click New.
Note: For a Secondary school Teaching Class will be the default when viewing the Groups page, for Primary Schools this will defaults to Tutor Groups.
Edit Basic Details
To Edit the Basic Group Details select the required Groups and make the changes to the relevant fields, then simply click Save at the top of the page.
Edit Timetable
To make changes to the Timetable scroll down to the Associated Timetable section. Click on the Pencil icon on the right of the row, make the changes and click on the Tick to Save the changes.
Add another member of Staff to a Class
In the Associated Timetable section select the Add Record option then in the additional row enter the details from the dropdown lists and click the Tick on the right to Save.
The system will update the Timetable instantly but for this to show on the Teacher/Room Timetable, select the Update Staff and Rooms button and accept the changes. Otherwise, Staff and Room Timetables will update overnight.
Note: If the Teacher you are trying to add has not yet started but has been added to Bromcom with a future Start Date you will first need to navigate to the Membership Display dropdown at the top of the screen and select Show for Future Dates then use the calendar icons to select a time frame during which the new teacher will be active. You will then be able to add them in Associated Staff.
Group Exceptions
An Exception is a way of Excluding a Student from a Teaching Class or Tutor Group for a specific period without removing them from the Group entirely. Exceptions can also be used to create Inclusions, where a Student is added to a Teaching Class or Tutor Group for a specific period.
To Add an Exception select the Add New Record option. Select either Exclusion or Inclusion form the Type dropdown list, then add the Student from the dropdown list, add the Start and End Date and the Week – Day – Period, then click on the Tick Icon to the right of the record.
Repeat to add Additional Week – Day Period selections or additional Students.
Exceptions can be Edited or Deleted by clicking on the Pencil to Edit or the Dustbin to Delete under the Actions column to the right of the Exception.
The Learning Aims section will only activate if an appropriate Exam Level has been added and can be used for selections using a QN Code or an Exam Option Code.
Learning Aim Details
You can use this section to link Learning Aims to your teaching classes.
For more information on how to do this please see How to Manage Learning Aims.
This article shows you how to:
- Edit Basic Details
- Edit Timetable
- Add another Member of Teaching Staff to a Scheduled Session
- Group Exceptions
- Course QAN Details
See also: How to Create a New Teaching Class and How to Add Staff to Teaching Classes and/or Groups.
From the left Menu go to Groups and select Teaching Class from the Group Type dropdown list and click View.
Note: For a Post Primary school Teaching Class will be the default when viewing the Groups page, for Primary Schools this will defaults to Tutor Groups.
Edit Basic Details
The first panel on the page is Basic Group Details. Here, you can edit the Group Name and Description.
You can also make changes to Start and End Date, Year Group and Subject. However, when making changes to these 4 fields please be aware that they may impact your historical Attendance and Assessment records for this class so if you are at all unsure please contact the Helpdesk before making changes.
At the top of the page you also have the option to edit Additional Group Details. Here you can assign an Exam Level and a Band. You can also decide to allow/disallow In Register Student Addition using the tick box.
Edit Timetable
To make changes to the Timetable scroll down to the Associated Timetable section.
Click on the Pencil icon on the right of the row to edit a Timetabled Session.
Make any required changes and once you’re happy click on the Tick to Save.
Please Do Not Delete Timetabled Sessions as this will also cause any Attendance associated with those sessions to be deleted. Instead, add an End Date to the session.
Transferring to a New Member of Staff.
If a Staff Member is leaving, or will no longer be teaching this particular class, and you need to Transfer the Timetable to a new Staff Member, you can do this from the Associated Staff panel. Click the Transfer icon next to the Staff Member who is leaving.
In the pop-up, select the Staff Member who will be taking over from the Staff Name dropdown, in Start Date select the day that they will be taking over from and ensure Update Associated Timetables is ticked, once you’re happy click Save.
Any Timetabled Sessions associated with the Staff Member who is leaving will transfer to the selected Staff Member as of the Date you have selected.
Add another member of Staff to a Scheduled Session
In the Associated Timetable section select the Add Record option then in the additional row enter the details from the dropdown lists and click the Tick on the right to Save.
The system will update the Timetable instantly but for this to show on the Teacher/Room Timetable, select the Update Staff and Rooms button and accept the changes. Otherwise, Staff and Room Timetables will update overnight.
Note: If the Teacher you are trying to add has not yet started but has been added to Bromcom with a future Start Date you will first need to navigate to the Membership Display dropdown at the top of the screen and select Show for Future Dates then use the calendar icons to select a time frame during which the new teacher will be active. You will then be able to add them in Associated Staff.
Group Exceptions
An Exception is a way of Excluding a Student from a Teaching Class or Tutor Group for a specific period without removing them from the Group entirely. Exceptions can also be used to create Inclusions, where a Student is added to a Teaching Class or Tutor Group for a specific period.
To Add an Exception select the Add New Record option. Select either Exclusion or Inclusion form the Type dropdown list, then add the Student from the dropdown list, add the Start and End Date and the Week – Day – Period, then click on the Tick Icon to the right of the record.
Repeat to add Additional Week – Day Period selections or additional Students.
Exceptions can be Edited or Deleted by clicking on the Pencil to Edit or the Dustbin to Delete under the Actions column to the right of the Exception.
The Learning Aims section will only activate if an appropriate Exam Level has been added and can be used for selections using a QN Code or an Exam Option Code.
Course QAN Details
You can use this section to link Course QAN Details to your teaching classes.
For more information on how to do this please see How to Manage Learning Aims.