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How to Edit and Maintain a Club

Note: All pages below are subject to having relevant Roles and Permissions.

See also: How to Create a Club.

Use this process to modify club details and members, send reminder messages or club information to contacts, take registers for clubs, add behaviour events, find special requirements for example medical requirements, and Copy a Club.

Modify a Club

From Groups select your Club and click View. It will allow you to Modify and Update the Group Settings and amend Members, as you did when you created it.

Send an SMS or Email to a Club

You could use this feature to update contacts on Club information or send reminders, etc.

To send a Text or Email select the Group you wish to send Messages to and under Actions click  Send SMS/Email button.

On the Send SMS and Emails page enter the details in the same way you normally would to send a Message.  See also: How to Send an SMS Message.

Take a Club Register

Select the Group you wish to complete a Register for and from Actions select Attendance.

Complete the Register as normal with the standard Attendance Codes and click Save when finished.

Add Behaviour Events

To record an Individual Behaviour Event, go to the Student List and add the Event in the normal way.

To add a Behaviour Event for the entire Group, select the Group and from Actions select Behaviour. Complete the Event Details and click the Save button.

Find Dietary Requirements

To view the Dietary and Medical Requirements for the entire Group, select the Group and on Actions select Dietary & Medical. Here you can view, export or PDFany Requirements the Students in the Group have.

Copy a Club (Group)

If you want to create Groups with similar characteristics, from Groups select your Club and from Actions select Copy Group.  it will allow you to create a subsequent Group with different times and dates.  

Updated on September 3, 2020

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Comments

  1. There is now a button called “Terminate Club” when you edit a club.
    PLEASE update your documentation, to explain what this does.
    Does it archive it – Delete it? or ?

    Surely it should be part of your “improvement” work process – that when a feature has an improvement – your ONLINE documentation is updated. To reduce frustration to your customers.

  2. How can teachers staff see their clubs on their Timetables, Calendar or Diary so they can easily click on it like a class so they can take a register and be reminded of the club that day? Would be much better if the Club can be scheduled in to timetable like a normal class can in AF after school section etc.
    thanks

    1. Hi Tamzin
      Thank you for your comments.
      Could you please raise this as an idea on the portal.
      If you require any further support regarding teachers viewing clubs can you please contact Support.
      Kind Regards
      Bromcom Training

  3. Hello, is there a way to add individual behaviour events for those that have attended a club?

    For example, I would like to add housepoints to every student that attends a sports club, however, on some weeks not all of them turn up meaning I would have to remove them and then add them back in each time. I can only see the option of awarding the whole group a “behaviour event”.

    Thank you for your help,

    Kind regards,

    Jack

    1. Hi Jack
      Thank you for your comments, this is covered in the Add Behaviour Events Section in How to Edit and Maintain a Club
      Kind Regards
      Bromcom Training

  4. Hi,
    Is there a way I can analyse club attendance? Ideally, I would like to analyse groups such as PP, SEN, Gender, but I am struggling to add extra parameters on the club register. Can you pull reports on club attendance like you can with attendance?
    Regards

  5. Hello, is there a way how to make a report on Club attendance, please? Teachers would like to see an analysis for their clubs and APs are looking for an overall club attendance including all clubs on one report. I am trying to build a report with the club’s criteria, but it seems it does not exist in any of the report domains.
    Also, would it be possible to add these to teachers timetables?

    Thank you so much.

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