Note: All pages below are subject to having the relevant Roles and Permissions.
In this guide, you will be shown how to Create, Edit and View User Defined Flags.
- User Defined Flags are visual aids you create in Bromcom that appear on Registers or Student Records to act as an indicator/highlight against a Student who potentially has additional needs or medical conditions etc. You can also filter by User Defined Flags in Reporting.
- An example could be a school creates a User Defined Flag for Free School Meals Students that shows as a Green Flag on the Student Record and Registers.
- In addition you can create a User Defined Flag that references a Dynamic Report Group for example Pupil Premium Boys in Year 11.
- The User-Defined Flags on the Student Profile show Left to Right with Left being the most frequent User-Defined Flag a student has associated to them and the oldest being the last on the Right. On a Teacher’s Register, it is the reverse of this i.e. the far right Flag is the most frequent
See also: How to Create User Defined Fields, How to Add User Defined Panels and How to use Quick Icons on the a Student Record.
To create a User Defined Flag, from the left Menu go to Config > Administration > User Defined Flags.
![](https://d3kchveacp7yrb.cloudfront.net/2023/05/User-Defined-Flags-002.png)
This will open the User Defined Flags page. To create a new User Defined Flag, click on the New button
![](https://d3kchveacp7yrb.cloudfront.net/2023/05/User-Defined-Flags-003.png)
A new section Add User Defined Flags will now be displayed on the right. Enter the details, all fields with * are mandatory.
![](https://d3kchveacp7yrb.cloudfront.net/2020/07/jSrTVbIb-image-174.png)
A User Defined Flag can be one of three types;
- Data Field – assigns the Flag to Students based on a Data Field, such as Pupil Premium, SEND, EAL etc.
- UDF (User Defined Field) – assigns the Flag to Students with a User Defined Field assigned
- Group – assigns the Flag based on a Group within the MIS including Reporting Groups
The other fields you can populate are;
- Name – enter a Name for the Flag
- Description – enter a Description for the Flag
- Flag – select a shape/symbol and a colour for the Flag
- Tooltip Text – enter what will be seen when you hover over the Flag (it is advisable to make this as descriptive as possible)
- Active – ticking this makes the Flag available to use/active
Once you are happy with all of the details for the Flag, press Create.
![](https://d3kchveacp7yrb.cloudfront.net/2023/05/User-Defined-Flags-004.png)
The User Defined Flag will now be added to the User Defined Flags list. The Count column will be updated to display the Number of Students who meet this criteria.
![](https://d3kchveacp7yrb.cloudfront.net/2023/05/User-Defined-Flags-006.png)
Click on the column Number to see those Students.
![](https://d3kchveacp7yrb.cloudfront.net/2023/05/User-Defined-Flags-005.png)
To Edit the User Defined Flag just click on the row and make the changes.
![](https://d3kchveacp7yrb.cloudfront.net/2023/05/User-Defined-Flags-008.png)
View a Flag
The User Defined Flag will now be displayed in the Student Details.
![](https://d3kchveacp7yrb.cloudfront.net/2023/05/User-Defined-Flags-007.png)
It will also be visible on any Registers the Student is part of.
Note: User Defined Flags will NOT be displayed on Registers until the following day, after the system overnight update.
![](https://d3kchveacp7yrb.cloudfront.net/2023/08/P32yq9lz-image.png)
![](https://d3kchveacp7yrb.cloudfront.net/2023/08/TVy07gIu-image.png)
Permissions
Config > Setup > Roles & Permissions > Administration > Maintenance.
The option will have to be enabled from the Administration module for the appropriate Roles.
![](https://d3kchveacp7yrb.cloudfront.net/2023/05/User-Defined-Flags-001.png)