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  3. How to use Power BI with Vision

How to use Power BI with Vision

Note: All pages shown below are subject to having relevant Roles and Permissions.

Bromcom Vision comes with free Power BI analytic packs which contains dashboards and reports to enhance your reporting and analysis capabilities. This is a live feed that you can choose to update as frequently as you wish.

You can use these ‘out the box’ Bromcom BI analytic dashboards and reports or you can use oData to create your own custom reports.

Prerequisites;

  • A Bromcom Vision system, with login credentials;
  • Administration rights for Vision; and
  • A Power BI Pro Account.

In this guide, we will cover the following aspects of Installing and using Power BI with Vision;

See also: How to share Power BI Reports in MAT Vision and How to use oData with Bromcom.

How to install the Vision analytics pack

Most of the time, the pack will already be installed for you when your Vision system is handed over.

You can check this by following the instructions further down on How to upgrade the Vision analytics pack.

If you’ve already installed the App, please skip to How to upgrade the Vision analytics pack.

Having Vision oData is a pre requisite for the Vision Analytics Pack.

You will need to sign up for Vision to have access to the oData feed and to be able to analyse data for your Schools.

To install oData and Power BI, you will need to go to Office 365 Apps, use the Waffle highlighted below to expand the Apps menu and select Power BI.

App Menu

Within Power BI, you now want to scroll down to Apps.

In the top right corner, press Get apps.

Type in Bromcom and you will see the MAT Vision App shown below.

Click on it to view the App details.

Next, click on Get It Now to begin the installation process.

You will need to enter your details into the fields shown below;

Once your details are entered, you can press Install.

Installation is usually quick but it may take a while so please allow it to fully finish.

The App is now installed and ready to be used.

The App will open but displaying sample data.

You will need to press Connect your data in order for your data to be displayed.

Connect your data is located at the top of the screen.

After pressing Connect your data, press Next.

The URL is pre populated.

The Username you need is your Vision Customer Code.

The Password you need is your is the API Key.

Enter the same credentials again when prompted and press Connect.

The App will begin refreshing.

Once complete, you will see that it is now displaying your data and allows you to select from all of your available Schools.

How to upgrade the Vision Analytics Pack

Once you have the App installed, the following path can be taken if it needs to be updated to ensure you have the latest version.

Open Office 365 and go down to Power BI.

Click on Power BI and then scroll down to Apps.

The Bromcom App was previously installed so should be visible straight away.

Click on it to view the App details.

On the top right of the next screen, you will see an Update App button.

Leave the details as they are unless you wish to change anything, and press Update App at the bottom.

How to use Power BI to create custom reports from Vision using oData feed

In order to use this functionality, the Power BI Desktop application must be installed and a Power BI Pro account is required.

The first step after downloading and installing Power BI Desktop is to get the data.

Click the Get Data Dropdown on the Home tab and select OData Feed.

You will be prompted to provide the following 3 items:

  • The URL you need is https://vision.bromcom.com/odata
  • The Username you need is your Vision Customer Code and;
  • The Password you need is your API Key.

Filter and Transform the Data Before Loading

Please note the images below are for illustration only and may differ from your view.

You will see a preview of the Vision data tables in the Navigator pop up. Select the tables you want to import by selecting these from the list on the left hand.

Important: you must select only a handful of tables to load into BI at any one time. If you select too many tables, the volume of data will be too large and it is likely the import will fail.

Example table selection: exam results

When you are ready to load the tables, select Load.

Tip: With larger datasets, e.g. Attendance, use the Transform Data button to format the data at this point via the Query Editor, to ensure the volume of data is small enough to load.

From the Query Editor you can apply various filters, eg filtering to the current academic year.

Apply a date filter to reduce the amount of data called

The data might take a few moments to load. Once its finished your query will now be stored in the BI dashboard ready to manipulate and start creating visualisations.

Exam results loaded into BI

See also: How to use oData with Bromcom.

Updated on January 21, 2022

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