How to Add Exclusions to a Student

This guide explains how to add an Exclusion in the MIS and covers the additional functions available for managing and reviewing Exclusions, including:

Student Details
1 Exclusion Details
2 Governors review
3 Independent review
4 Reconsideration
Progress Bar
Behaviour and Incident Reports
Cancel Exclusion
Attendance during Exclusion
Reporting on Exclusions

IMPORTANT : August 2026 Updated Exclusion Codes

There have been changes to some codes used in the Exclusions process. If a student has an active exclusion with a code that is no longer valid the school will need to change this when prompted during Census validation.

Retired codes
- DA – Drug & Alcohol
New codes
- BW – Found to have brought a weapon or prohibited item into school
- TB – Cyber-bullying or threatening behaviour online
- SB – Harmful sexual behaviour
- MB – Misogynistic behaviour
- AB – Misandry Behaviour
- DR – Drug related
- AR – Alcohol Related
- SR – Smoking Related
- VR – Vape Related
- LD – Persistent disruptive behaviour – low level behaviour
- CB – Persistent disruptive behaviour – challenging behaviour
- MP – Use of Mobile Phone
- OS – Misbehaviour outside of school
Changes to descriptions
- RA – Racist abuse including bullying
- LG – Abuse against sexual orientation and gender identity including bullying
- DS – Abuse relating to disability including bullying
- DM – Damage to property
- DB – Persistent or general disruptive behaviour

Access: the minimum permissions required to add an Exclusion are found in the Framework>Students module from Config>Set up>Roles and Permissions.

Student Details

Navigate to Students > select the required Student(s) click View.

Then in Student Details click the left-hand Behaviour tab, then on the top right All drop down select Exclusions.

1 Exclusion Details

In the Exclusions panel click the top right + icon.

In 1 Exclusion Details pop up add the required information, fields marked with an * must be completed to save the record.

Each step in the process also has a Notes and Agencies Involved area and a Contact Record area. The Contact Record allows an SMS or Email to be logged, alongside the existing Phone Call and Letter options.

Once completed either click Next to move to 2 Governors review or Save & Close in the example there is no Governor review.

2 Governors review

Add the required information, fields marked with an * must be completed to save the record. The chosen Decision can be amended as the Exclusion process progresses, for example from Review Ongoing to Student Offered Reinstatement.

Options shown in the dropdown will depend on the Exclusion Type defined in 1 Exclusion Details.

3 Independent review

This is available for Permanent Exclusions only.

Add the required information, fields marked with an * must be completed to save the record. The chosen Decision can be amended as the Exclusion process progresses

HWD – Appeal withdrawn
INO – IRP uphold school decision
NOG – ongoing
IRG – IRP Recommend Governors
IRD – IRP Direct Governors

4 Reconsideration

Step 4 opens up if IRP Recommend Governors (IRG) or IRP Direct Governors (IRD) is chosen in 3 Independent review.

Add the required information, fields marked with an * must be completed to save the record

JRE – IRP recommended reinstatement
KRE – IRP directed reinstatement
LNO – IRP recommended – no offer of reinstatement
MNO – IRP directed no offer of reinstatement

Progress Bar

This function shows the user where they are in the Exclusion process and what the next step will be.

Step 1 – Exclusion Details
Step 2 – Governors Review
Step 2a – Cancel Exclusion
Step 3 – Independent Review (new step – permanent only)
Step 4 – Reconsideration (new step – permanent only)

The current step is shown in blue, while completed steps are shown in green.

Completed steps can be revisited by selecting the tick icon or the Previous button at the bottom of the pop-up.
The steps displayed depend on the context of each Exclusion and the Decisions made during the process.

Behaviour and Incident Reports

Once progress has been saved (at any step)the user can add Behaviour and Incident Reports for exclusions.

Cancel Exclusion

Note: Lunch Time exclusions cannot be cancelled.

In the Student Profile click on the left-hand Behaviour tab then scroll down to locate the Exclusion.

Double click on the record to be cancelled

In the Add/Edit Exclusion pop up click Cancel Exclusion.

The pop up now shows 3 Cancel Exclusion where the user must provide a date and time, reinstatement date*, then select a reason from the dropdown.

Note: for reinstatement date when selecting Cancel Exclusion the date entered cannot be before Date Cancelled.

Once saved, the Reinstatement Date is retained against the Exclusion and is displayed when the cancelled Exclusion is reopened.

NE – New evidence came to light
NM – Managed move (permanent) agreed
AS – Off-site direction to alternative setting (temporary)
EC – Exceptional circumstances

If an existing cancellation does not have a reason attached the user will be prompted to enter one during Census validation.

Once complete click Save & Close.

The cancelled exclusion now shows in the Student Profile>Behaviour>Exclusions.

Attendance During Exclusion

Attendance will be automatically entered for the length of the Exclusion.

An E code will be automatically entered for the first 5 days of the Exclusion.
For Exclusions longer than 5 days the MIS has the function to define the code, to do this navigate to Config > Administration > Administration Defaults.

In the tick boxes on the right there is an option that says Automatically record attendance code B after 5 days for student exclusions.

With this option ticked, after 5 days a B code will be entered automatically, if you leave this option unticked the E codes will continue.

Remember to click Save if making any changes.

Reporting on Exclusions

Navigate to Reports>Administration>Student Exclusions Report.

Either type in the required Student(s) names or click Find to open the Student Selector List.
Choose the Start and End Date of the Exclusion and choose an Exclusion Type from the drop down or leave as NOT SELECTED to report on all Exclusions
Tick to Page Break by Student if required.
Click Preview

July 2025 update : This update improves the accuracy and clarity of exclusion reporting by introducing a new Cancelled column and refining how exclusion durations are calculated. These enhancements ensure that only valid exclusions contribute to reporting figures, and that cancellation is properly reflected in both the interface and underlying data.

Displays ‘Yes’ if the exclusion has been cancelled
Displays ‘No’ for all active exclusions

Exclusion Duration and End Date Accuracy

The End Date column now reflects the last active day of an exclusion, not the originally entered end date if the exclusion was later cancelled
The Excluded Days value is dynamically calculated, ignoring days beyond the cancellation point
Exclusions that were cancelled before their start date are now excluded from the report entirely

Excluded Days Calculation Logic

For suspensions and permanent exclusions, the system checks for attendance marks of type E within the exclusion period and divides the total by 2
For lunchtime exclusions, it calculates the number of sessions the pupil could have attended between the exclusion dates, then divides by 2

System Handling of E Marks

When an exclusion is added, E attendance codes are inserted for each relevant school day
If the exclusion is later cancelled, E marks are removed for days no longer covered
The original end date and total duration remain in place for reference but are not used in report totals

These changes ensure the report reflects actual attendance outcomes rather than original input values. Cancelled or shortened exclusions no longer inflate exclusion figures, and schools can rely on the data to be accurate, relevant, and responsive to real-world changes.

You can also report on Exclusions via the School Summary Report from Reports>Administration>School Summary Report and tick to include Exclusions