Note: All pages below are subject to having relevant Roles and Permissions.

In this guide, we will outline the process required to add Petty Cash within the Finance Module.

To begin, go to Modules>Finance>Finance Home Page.

Note: To record Petty Cash, a Petty Cash Ledger is required with the Ledger type PC. 

To check this, go to Maintenance and select Ledger Groups and Codes and if the Ledger is not set up, this needs to be added.

The following Books are also required, Cheque Books and Petty Cash Vouchers.

To setup Books, go to Maintenance section of the Finance Home Page and select Books.

Select Petty Cash Folio Book from the Book Type in the drop down menu.

Then, press New and complete the form (repeating for Cheque Book if required).

If you require further guidance on setting up Books, please refer to How to Create Order Books.

To Process Petty Cash Transactions, go to Modules>Finance>Finance Home Page and select Petty Cash Processing under General Ledger.

To add Petty Cash in, select + Add Reimbursement

Complete the transaction details and press Print.

To add Petty Cash expenditure, select + Add Expenditure.

Complete the description and select + Add Expense.

Complete the fields and click Save to complete the transaction, or Save and New to add an additional line.

Once all of the transaction details have been entered, click Save to just save the transaction, or Save and Post if you are ready to post the transaction.

The Petty Cash running account balance is shown at the top of the screen.