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  4. How to add Petty Cash
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  3. How to add Petty Cash

How to add Petty Cash

Note: All pages below are subject to having relevant Roles and Permissions.

In this guide, we will outline the process required to add Petty Cash within the Finance Module.

To begin, go to Modules>Finance>Finance Home Page.

Note: To record Petty Cash, a Petty Cash Ledger is required with the Ledger type PC

To check this, go to Maintenance and select Ledger Groups and Codes and if the Ledger is not set up, this needs to be added.

Ledger Groups and Codes

The following Books are also required, Cheque Books and Petty Cash Vouchers.

To setup Books, go to Maintenance section of the Finance Home Page and select Books.


Select Petty Cash Folio Book from the Book Type in the drop down menu.

Then, press New and complete the form (repeating for Cheque Book if required).

If you require further guidance on setting up Books, please refer to How to Create Order Books.

Petty Cash Book

To Process Petty Cash Transactions, go to Modules>Finance>Finance Home Page and select Petty Cash Processing under General Ledger.

Petty Cash Processing
Petty Cash Processing

To add Petty Cash in, select + Add Reimbursement

Complete the transaction details and press Print.


To add Petty Cash expenditure, select + Add Expenditure.

Complete the description and select + Add Expense.

Add Expense

Complete the fields and click Save to complete the transaction, or Save and New to add an additional line.

Once all of the transaction details have been entered, click Save to just save the transaction, or Save and Post if you are ready to post the transaction.

Save/Save and Post

The Petty Cash running account balance is shown at the top of the screen.

Petty Cash Balance
Updated on November 11, 2022

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