Use this guide to perform the following functions;
- Settings
- Create a Seating Plan
- Copy a Seating Plan Old UI
- Using a Seating Plan Template Old UI
- Zoom Functions
- Administrator Options
Access: The Permissions required to Create and Copy a Seating Plan are built on with the Teacher Role. The Permissions to design Room Layouts in is the Administration Module>Room Layouts
See:
- How To Create Room Layout Templates for Seating,
- How To Create and Edit Seating Plans from within Groups
- How to Copy and Create a Seating Plan (New Interface)
Settings
Users will have the option to switch between the new and old interface when administrators have ticked the checkbox ‘Allow users to switch between new and old user interface’ in Config > Setup > System Settings > New UI Settings.
February 2026 update: The new Teacher Dashboard Seating Plan is now available in areas that still use the Old User Interface (UI).
Administrators can choose whether to force users to use the New UI for Seating Plan and Room Layouts or retain the option for the Old UI.
- This brings the same modern seating plan experience already available in the New UI to more areas of the MIS.
- This applies to the Groups, Take Register and User Timetable pages.
- If you select Old UI, the Lesson Dashboard will operate exclusively in the Old UI for seating plans and room layouts. You will only be able to view and use existing Old UI plans and layouts there, and you will not be able to access, create or use New UI seating plans or layouts from the Lesson Dashboard.
Create a Seating Plan
Note: If you are creating or editing Seating Plans on an iPad, please make sure you are using the Chrome browser and that you have Desktop browser mode enabled to ensure all the features function correctly.
To create a Seating Plan, you can now go to the Groups page and will see there is now a Seating Plans column.
If the column is not visible to you by default, you can add it clicking on the three Vertical lines just below Search Filters and adding the Seating Plans column.
As long as the Group is timetabled, you can create a Seating Plan for it by clicking on the Number shown against that Group in the Seating Plan column.
You will then be asked if you want to Create a Seating Plan.
Pressing Create will take you to the New Seating Plan screen where you design the layout by dragging Seats in to the grey space below.
Simply drag the Seats one by one in to the grey space below to create a Layout of the Classroom.
Once the Layout is finished, press Save and then use the Design Room Layout toggle to begin assigning the Students to Seats.
In the example below you can see user defined flags under each students name. See How to Create User Defined Flags
Finally, once all of the Students are assigned to Seats you can press Save again and the Seating Plan will now be in place for this Classroom.
Copy a Seating Plan Old UI
Old Interface
Click on Take Register from the Lessons Dashboard.
Then click on Seating
Then from the Actions dropdown choose Copy Seating Plan.
Clicking on this will open a pop-up listing all of the existing Seating Plans for this Group, select the one required from the dropdown list and click the Copy button.
If all or some of the Students are the same as in the selected list tick the Copy Student Seat Allocations box.
This will allocate the Students to the same seats, any Students who are not in the destination Class will be ignored.
When copied a successful Information message will be displayed.
Once you’ve copied the Plan, it will appear in the Seating Plan dropdown.
Using a Seating Plan Template Old UI
From Take Register click on the Seating button.
When the Design Room Layout toggle is Active a Layout dropdown list will be available to the right displaying the Room Layout Templates, these can then be Saved or amended and Saved as a New Seating Plan for that Registered Room.
Note: The Layout Template dropdown list will only be populated if the Templates have been previously created.
Zoom Functions
May 2025 : Improvements have been made to the Seating Plan canvas to enhance usability, zooming, panning, and performance, providing users with greater control and flexibility.
- A zoom to fit functionality has been added in the new predefined drop down list, adjusting the canvas to fit the contents.
- New zoom controls added to the toolbar, including “+” and “–” buttons and predefined zoom levels (50%, 100%, 150%, 200%).
- CTRL + Mouse Scroll can be used to zoom smoothly, with transitions preventing distortion or misalignment.
- A visible Zoom Percentage Indicator shows the current zoom level on the toolbar. Dynamic scaling ensures all seating plan objects (desks, students, labels) adjust correctly at any zoom level.
Administrator Options
Administrators can choose whether to force users to use the New UI for Seating Plan and Room Layouts or retain the option for the Old UI in Config > Setup > System Settings > Seating Plan UI Settings.
If you select Old UI, the Lesson Dashboard will operate exclusively in the Old UI for seating plans and room layouts. You will only be able to view and use existing Old UI plans and layouts there, and you will not be able to access, create or use New UI seating plans or layouts from the Lesson Dashboard. If you select New UI, you will use the modern seating plan experience in the Lesson Dashboard, including new layouts, furniture and functionality. Any seating plans created in the Old UI can still be opened and used in the New UI.