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How to Create and Copy a Seating Plan

Note: All pages below are subject to having relevant Roles and Permissions.

Here we will show you how to Create and Copy a Seating Plan and how to use Seating Plan Templates.

See: How To Create Room Layout Templates for Seating and How To Create and Edit Seating Plans from within Groups

Create a Seating Plan

For Teachers – How To Create a Seating Plan

To create a Seating Plan, you can now go to the Groups page and will see there is now a Seating Plans column.

If the column is not visible to you by default, you can add it clicking on the three Vertical lines just below Search Filters and adding the Seating Plans column.

As long as the Group is timetabled, you can create a Seating Plan for it by clicking on the Number shown against that Group in the Seating Plan column.

You will then be asked if you want to Create a Seating Plan.

Pressing Create will take you to the New Seating Plan screen where you design the layout by dragging Seats in to the grey space below.

Simply drag the Seats one by one in to the grey space below to create a Layout of the Classroom.

Once the Layout is finished, press Save and then use the Design Room Layout toggle to begin assigning the Students to Seats.

Finally, once all of the Students are assigned to Seats you can press Save again and the Seating Plan will now be in place for this Classroom.

Copying a Seating Plan

Register>Actions>Copy Seating Plan

An option for Teachers, Copy Seating Plan, has also been added to under the Actions button.

Clicking on this will open a pop-up listing all of the existing Seating Plans for this Group, select the one required from the dropdown list and click the Copy button. If all or some of the Students are the same as in the selected list tick the Copy Student Seat Allocations box. This will allocate the Students to the same seats, any Students who are not in the destination Class will be ignored.

When copied a successful Information message will be displayed.

Once you’ve copied the Plan, it will appear in the Seating Plan dropdown.

Using a Seating Plan Template

Register > Seating

From the Register click on the Seating button.

When the Design Room Layout toggle is Active a Layout dropdown list will be available to the right displaying the Room Layout Templates, these can then be Saved or amended and Saved as a New Seating Plan for that Registered Room.

Note: The Layout Template dropdown list will only be populated if the Templates have been previously created.

Updated on December 20, 2021

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Comments

  1. Is there a way of admin being able to make a ‘generic’ seating plan, e.g. 8×4 seats which all staff can then get access to or ‘chose from when they have access to their classes/registers?
    Asking staff to create a room layout every time they have a new class takes ages and is not very functional. In light of the new guidelines around how schools are expected to engage with track and trace in the event of a positive test this is critical.

  2. Hi Paul,
    The Seating Plan is due to be updated in the next Release, due shortly and will have a copy option. You can read the Draft Release Notes in the Coming Soon section, which has a page about this.

  3. As I teach in a lab, the layout of the room does not change, is there a way that I can keep the room layout and just change the pupils seating arrangement for each class. Having to put the same room layout in a dozen times is very time consuming.

    1. Hi Jonathon, You will just have to create the layout once, then copy it to use for each class. The copy option will be in the next release due this month.

  4. Hi, do you have a date for the copy option, and when it will be released?
    Also, with arrangements in schools being very different now, due to Covid, we have multiple teachers teaching the same class in the same room, using the same seating plan. Will the copy option allow a seating plan from one teacher to be shared with/copied to other teachers?

    1. Hi Jo, The release with the Seating Plan Copy option will be in the upgrade due tomorrow Friday 18th September. The copy option is only for the teacher to copy their own classes. There is a page in the Draft Release Notes which you can find in the Coming Soon section of the Help Centre.

  5. Hi!

    I have seen the replies relating to the release on Friday. I also notice when creating seating plans, that I have an action button with a ‘Copy Seating Plan’ option now. I have created and saved a seating plan for Class X. If I am now creating another plan for a different class (e.g. Class Y), I go to the seating for Class Y and click the Actions > Copy Seating Plan. This brings up a pop-up window asking me to select a class with a seating plan. In this drop-down, I select Class X, as they use the same room as Class Y and this will mean I don’t have to drop 30 seats into the same layout for Class Y. However, when I click the Copy button, nothing happens. Even if I click Close, nothing happens. I still seem to be unable to copy a seating layout for a room from one class to another. Is this feature working at the moment?

    Thanks

    Adam

    1. Yes, the Seating Plan is working, after you select your class to copy from the from the list, you click the green copy button you should then see an Information pop-up saying Seating plan has been copied successfully OK

  6. I am having the same issue as @Adam Bartlam, despite selecting the class you wish to copy the seating page for from the drop down list followed by the “copy” button, nothing happens – no confirmation pop up received.

    1. Hi Mark
      Thank you for your comments.
      If this is still an issue can you contact Bromcom Support who will assist you.
      Kind Regards
      Bromcom Training

  7. Hi Christine – do you know of anything which would be preventing this from working? I have followed these instructions and once I click the green copy button, I get no pop up… in fact, I get no response at all… the selection window (the one with the green copy button on) remains open and nothing seems to happen. If I click the close button, the window disappears, but the seating plan remains blank. I have tried with both “Design room layout” switched on and off.

    Thanks

    Adam

    1. Hi Adam, please contact support and they will look into this for you.

  8. Having a lot of classes remaining in the same room but with different staff, it would be useful if teachers can share the seating plans for classes they share. Is this going to be an option?

    1. Hi Jo
      Thank you for your comments.
      Can you raise this as an idea on the support portal.
      Kind Regards
      Bromcom Training

  9. Hi how can I check and download seating plans from everyone’s TT

    1. HI, If you call the Helpdesk they will be able to advise you on this.

  10. Is there a way to copy the room layout for different classes? I teach in the same room more or less the entire week but find it very tiresome to have to keep recreating the room layout for my classroom for each group?

    1. Hi James, If you call the Helpdesk they will be able to advise you on this.

  11. Is it possible for an admin to run a report that shows ALL seating plans for entire school?

    1. Hi Damian, If you call the Helpdesk they will be able to advise you on this.

  12. I’ve used the copy facility last term and it was a big time-saver, thank you. So now I’m trying to set up my seating plans ready for lessons to start next week. I’m getting the “No seating plan is available to copy” error message. Is this because Bromcom thinks I don’t teach the class until next week??? :/

    1. Hi Roy
      Thank you for your comments.
      Can you contact support regarding your query please
      Kind Regards
      Bromcom Training

  13. 1. Is it possible to create a template and use for it for all classes yet?
    2. Can a fix be created to sort stability issues when placing seats – Bromcom rejects the seat positioning randomly. very frustrating

  14. Everytime I do a seating plan it misses the first student out on the register.

    1. Hi David
      Thank you for your comments on the Seating Plans.
      Can you please contact Support with your query.
      Kind Regards
      Bromcom Training

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