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  3. How to Report on Staff Absence

How to Report on Staff Absence

Note: All pages below are subject to having relevant Roles and Permissions.

Use this guide to Report on and Analyse Staff Absence, either from the Staff List Page or from built in Reports.

See also How to Record Staff Absence

Staff List Page

From the left choose Staff to open the Staff List Page.

Staff List Page

Select the required Staff you wish to Report on Absence for.

In the example below I have added ‘Staff Type” as a column by clicking the three vertical bars on the top right and added Staff Type and then filtered by Staff Type ‘Teacher’

From the top left Selections drop down click Select All to select all the members of Staff with the Staff Type Teacher.

Select All

Then from the Actions drop down select Absence Analysis.

Absence Analysis

The Start and End Date defaults to yesterdays date to todays date, change this if required and Click Refresh.

Use the Grid Actions to Copy, Export or Print the Analysis

Scroll down to see Totals , also you can Click on the Column Headers to Sort the Columns if required.

Staff Absence Analysis
Totals

Reporting

There are a number of built in Reports you can use to Report on Staff Absences.

From the Home Screen go to Reports>Administration to see the following three Reports; Staff Absence Report, Staff Absence Reasons Report and Staff Absence Analysis.

Administration Reports Pathway

In all these Reports you can choose a Date Range for the Absence Analysis.

Staff Absence Report

Choose Staff Selection or Return all Absences for Staff on a selected absence date.

Choose Order By, Define Page Breaks and define Specific Absence Reasons to Report on if required.

Staff Absence Report

Click Preview to run the Report.

Example Report

Staff Absence Reasons Report

Enter a Staff Name or Click Find to Open the Staff Selector List, choose the Start and End Date to Report on.

Staff Absence Reasons Report

Click Preview to run the Report

Example Report

Staff Attendance Report

Enter a Staff Name or Click Find to Open the Staff Selector List, choose the Start and End Date to Report on.

Staff Attendance Report

Click Preview to run the Report

Example Report
Updated on May 3, 2022

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