How to Report on Staff Absence

Use this guide to Report on and Analyse Staff Absence from the following;

Staff List Page
Built in Reports.

Access: the minimum permissions required to access Staff and Reporting are found in the Framework>Staff and Administration>Reports Modules from Config>Setup>Roles and Permissions

Staff List Page

From the left choose Staff to open the Staff List Page.

Select the required Staff you wish to Report on Absence for.

In the example below I have added ‘Staff Type” as a column by clicking the three vertical bars on the top right and added Staff Type and then filtered by Staff Type ‘Teacher’

From the top left Selections drop down click Select All to select all the members of Staff with the Staff Type Teacher.

Then from the Actions drop down select Absence Analysis.

The Start and End Date defaults to yesterdays date to todays date, change this if required and Click Refresh.

Use the Grid Actions to Copy, Export or Print the Analysis

Scroll down to see Totals , also you can Click on the Column Headers to Sort the Columns if required.

Note: In order for Absence Analysis to work correctly all staff members must have an active Contract with a Pay Record attached and you must accurately record hours lost for every Staff Absence.

Built in Reports

There are a number of built in Reports you can use to Report on Staff Absences.

From the Home Screen go to Reports>Administration to see the following three Reports;

Staff Absence Report

Staff Absence Reasons Report

Staff Attendance Report

In all these Reports you can choose a Date Range for the Absence

Staff Absence Report

The Staff Absence Report offers 2 different options for reporting on staff Absences – Staff Selection or Return all Absences for Staff as on selected absence date.

To Return all absences within a given period, choose Staff Selection, select the Staff Members you would like to report on using the Find button and then choose the period of time you would like the report to cover using the Day Start and Day End fields.

The Return All Absences for Staff as on selected absence date option will allow you to report on any absences in the selected period for Staff Members who are absent as of the day you select. For example, with the report parameters set as per the following image, the report would return any absences between 06/11/2023 and 08/12/2023 for Staff Members who are also absent today.