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How To Upload Student and Staff Photos

Use this guide to upload Student and Staff photos into Bromcom. To check if Parental Consent has been given for photographs, see The Student Profile Page and How to Edit Lookup Tables

Parental Consent

There are two ways to upload Staff or Student Photos depending on the number of photos you are uploading.

Upload a single photo to the Staff or Student Record

From the Student or Staff Profile, simply click the image window as shown below:

Student Record – Existing Photo

The Add/Edit Photo window will then appear for you to select the image.

Student Record – Upload Image

Multiple Uploads

You might use this if you are setting up a blank system from scratch for a new school or have recently admitted a large number of Students, for example at the start of the new Academic Year.

Start from the Manage Photos Page under Modules>Administration>Manage Photos

Manage Photos


Select either Student or Staff, depending on the image you want to upload, then select how the photo should be Matched. The matching is done on the image file name, this must include the Admission Number, UPN, or both.

Now you can either:

  • Select all of the images and drag into the Drop files here to upload box; or
  • Click Select Files and you will be prompted with a window to select the files.

When the photos are selected, press Open to take you back to the MIS.

Selecting the Files

Now that the Image is ready to be uploaded, press Upload Files and it will match the Admission Number or UPN from File name with the correct Student.

Upload Files

You should see that the File(s) uploaded successfully.

Files Uploaded successfully

The final step is to press Apply, which prompts a Confirmation popup. Press Proceed to overwrite the existing photos for the intended Students.

Confirmation popup

Lastly, you will receive a Matched Records popup stating how many photos were found on the system and have many have been matched/updated.

Press OK to complete the process.

Matched Records
Updated on December 1, 2021

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