Use this guide to resolve School Census Errors 4001 & 4002

Error 4001:

DfE Validation:

• Where <LearnFAMCode> is equal to ’01’, pupil must be in <NCyearActual> 1-11 or aged 5-15 as at 2023-08-31 (DOB is between 2007-09-01 and 2018-08-31 inclusive) in <NCyearActual> ‘X’
• Pupil is not eligible for National Tutoring Programme (NTP)
  

Error 4002:

DfE Validation:

• Where <LearnFAMCode> is equal to ’01’, pupil must be aged 5-15 as at 2023-08-31 (DOB is between 2007-09-01 and 2018-08-31 inclusive)
• Pupil is not eligible for National Tutoring Programme (NTP)
  

Explanation for 4001 & 4002:

• If Learner Funding & Monitoring in Student Profile>Funding & Allowances>Learner Monitoring is set to In Receipt of National Tutoring Programme then the Student must be in Year Group 1-11 OR aged 5-15 as at 31/08/2023 and in Year Group X
• Tip: this error can happen if the End Date of the Learner Monitoring Record extends past 31/07/2023. So in the example a Student was in Year 11 for the start date of the Learner Monitoring Record but may be in Year 12 at the end date.

Read Guidance:

• For further guidance on Bromcom Census see here

THE EXAMPLES AND SCREENSHOTS IN THIS GUIDE ARE FOR ILLUSTRATION PURPOSES ONLY

Go to Students>Student Profile>Funding & Allowances.

To edit click on a record.

Then click the right hand side pencil icon to edit Learning Monitoring

In this example a Year 11 Student has Learner in receipt of 16-19 tuition fund ticked.

To amend the choice choose the correct choice from the drop down choices, 16-19 is only available for Post 16 Students.

Save.

IMPORTANT in order for the resolved error/query to be removed from the list of errors/queries you would need to generate a new Census return and remember to use save & validate for the errors/queries to update/clear.