Use this guide to resolve School Census Query 1881Q
Error 1881Q:
DfE Validation:
- Autumn only: For PupilsOnRoll with <EntryDate> after 2023-05-28 then <SessionsPossible> should not be greater than zero
- For autumn: Please check the entry date as the sessions possible indicate that the pupil attended the school during the first half of the summer term. If the pupil left and was subsequently readmitted, the query will be accepted by DfE on condition that a suitable explanatory notepad entry is provided.
- Spring only: For PupilsOnRoll with <EntryDate> after 2023-12-31 then <SessionsPossible> should not be greater than zero
- Summer only: For PupilsOnRoll with <EntryDate> after 2024-03-31 (Easter Sunday) then <SessionsPossible> should not be greater than zero
- For spring and summer: Please check the entry date as the sessions possible indicate that the pupil attended the school during the term prior to this date. If the pupil left and was subsequently readmitted, the query will be accepted by DfE on condition that a suitable explanatory notepad entry is provided.
Explanation:
- This query can flag when the Student has been given multiple Enrolments into your school. You’ll need to check whether the Student left your school and then returned. To check the Students Enrolment record go to Students>View Profile>Enrolment>School History. See How to View Students Enrolment
- To check the Attendance record for the Students identified go to Reports>Attendance>Attendance Certificate>Students and choose the date ranges for the Census you are running>Preview.
- If everything is correct you can add a notepad entry for queries on COLLECT
- For DfE guidance on termly attendance see here
Read Guidance:
- For further guidance on Bromcom Census see here
THE EXAMPLES AND SCREENSHOTS IN THIS GUIDE ARE FOR ILLUSTRATION PURPOSES ONLY
Go to Reports>Attendance>Attendance Certificate>Students
In Report for choose Student and then either type in the Student name or click the Find button to open the full Student Selector list if you want to select multiple Students
Click Preview.
IMPORTANT in order for the resolved error/query to be removed from the list of errors/queries you would need to generate a new Census return and remember to use save & validate for the errors/queries to update/clear.