Use this guide to resolve School Census Query 1925Q

Error 1925Q:

DfE Validation:

• PupilNoLongerOnRoll records must only be present if
  • Autumn term: <LeavingDate> is prior to <ReferenceDate> of 2023-10-05 and at least one <TermlyExclusion> node exists or <EntryDate> is before start of current term (2023-08-01), <LeavingDate> is between start of the summer term (2023-04-10) and autumn census <ReferenceDate> (2023-10-05) and age is between 4 and 15 (inclusive) and <Boarder> equals ‘N’ or where at least one <ProgrammeAim> node exists or where at least one <LearnerFAM> node is present or where at least one <APPlacementDetails> node is present
  • Spring term: <LeavingDate> is prior to <ReferenceDate> of 2024-01-18 and at least one <TermlyExclusion> node exists or <EntryDate> is before start of current term (2024-01-01), <LeavingDate> is between start of the Autumn Term (2023-08-01) and Spring Census <ReferenceDate> (2024-01-18) and age is between 4 and 15 (inclusive) and <Boarder> equals ‘N’ or where at least one <LearnerSupportItem> node is present or where at least one <LearnerFAM> node is presentor where at least one <APPlacementDetails> node is present.
  • Summer term: <LeavingDate> is prior to <ReferenceDate> of 2024-05-16 and at least one <TermlyExclusion> node exists or <EntryDate> is before start of current term (2024-04-01), <LeavingDate> is between start of the Spring Term (2024-01-01) and Summer Census <ReferenceDate> (2024-05-16) and age is between 4 and 15 (inclusive) and <Boarder> equals ‘N’ or where at least one <LearnerSupportItem> node is present
    or where at least one <LearnerFAM> node is present or where at least one <APPlacementDetails> node is present

• Autumn term: Please check: Pupil no longer on roll record should not be submitted if there is no attendance, suspensions, permanent exclusions, AP placement details, learner funding and monitoring or post-16 data for the required period
• Spring term: Please check: Pupil no longer on roll record should not be submitted if there is no attendance, suspensions, permanent exclusions, AP placement details, learner funding and monitoring or learner support item for the required period
• Summer term: Please check: Pupil no longer on roll record should not be submitted if there is no attendance, suspensions, permanent exclusions, AP placement details, learner funding and monitoring or learner support item for the required period

Explanation:

• Check the Students Enrolment History and/or Group Membership (in particular Year Group Membership) from Students>View>Student Profile>Enrolment>School History and/or Year Group Membership. See How to View Student Enrolment.

Read Guidance:

• For further guidance on Bromcom Census see here

THE EXAMPLES AND SCREENSHOTS IN THIS GUIDE ARE FOR ILLUSTRATION PURPOSES ONLY

Go to Students>View>Student Profile>Enrolment>School History

Scroll down to see Year Group Memberships.

IMPORTANT in order for the resolved error/query to be removed from the list of errors/queries you would need to generate a new Census return and remember to use save & validate for the errors/queries to update/clear.