In this guide, we will show you how to;
- How to Take a Secondary Register from the Lessons Dashboard
- Take a Secondary Register for another member of Staff
- Take a Primary Register with Dinners
- Take a Secondary Register with Dinners
- Amend Attendance
Access: There are no specific permissions required to take Registers, once you are assigned to a Teaching Class/Tutor Group and you have the Teacher Role, you will have access to the Lesson Dashboard where you can take Registers. Other areas like the User Timetable page or Groups>Actions>Take Registers do have specific permissions.
- How to Take a Primary Register
- How to use the Lessons Dashboard
- How to use the Manage Attendance page
- How to Take a Dinner Register from the Students List Page.
How to take a Secondary Register from the Lesson Dashboard
In order to take a Secondary Register via the Lesson Dashboard, you need to be directly assigned to/associated with a Teaching Class/Tutor Group as the Teacher or Main Teacher.
You will also need to have access to the Teacher Role within your User Account or Config>Setup>Roles & Permissions.
Once the above steps are in place, you should now arrive on the Lesson Dashboard each time you log in to the MIS. The example screenshots below show the Old Interface for Taking a Register for the New Interface see How to use the New Teachers Dashboard – Secondary
Just above the first panel, there is a dropdown that lets you select which associated group you are viewing.
In the first panel, you will also be able to change which period you are taking the Register for using the period drop down.
Once the associated group and period are selected, you can press Take Register.
This will take you to the Register for the selected group on the period of your choice. Fill in the Attendance and press Save to complete the Register.
Taking a Register for another member of Staff
The examples below are for a Secondary School however, the process is the same for Primary.
From the Overview Tab look for the My Calendar widget and click the More drop down.
Then click the More drop down. If you know the name of the class you are taking the register for choose Select a Register and choose the Date, Class and Period otherwise choose Go to my timetable and select the Teacher you are taking the register for from the drop down.
Select a Register; choose Register Date, Class Code and Period.
Go to my timetable; choose the Teacher from the drop down and click on the Class to Take the Register.
Take a Primary Register with Dinners
Below is the Default View for Primary School Registers.
When a present mark is entered against a Student then the Meal Type with populate automatically with the Meal Pattern assigned to that Student for that day.
Note: When AM Registration is taken, if the entered Attendance Code has a Cancelled meaning (i.e. COVID codes) the Student’s Meal Type will automatically change to Absent.
Once the correct Attendance Codes are entered for the Students, ensure you are also happy with their Meal Types before confirming them.
Confirmed Meal Types can be amended if needed via Modules>Dinner>Reset Dinner Numbers. See How to Reset Dinner Numbers
Take a Secondary Register with Dinners
Below is the Default View for Secondary Schools Registers.
The icons to the right of the Student names are User Defined Flags.
To amend any Attendance Marks once the Register has been taken go to Modules>Attendance>Manage Attendance. See also How to Manage Attendance.
This page is more of an Administrative view of Attendance usually used by Office Managers and/or Attendance Officers and will be dependent on your role/permissions.
There are many features/options available through the Manage Attendance page, such as Overwriting Attendance for an entire Day/Week/Month.
Note: Tutor Group timetables (AM/PM) are crucial to this page as they house the statutory Attendance for Students, so please ensure all of your active Tutor Groups are Timetabled.